Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Thursday, December 13, 2018

Trustee minutes, December 11, 2018


Town of Springfield
Library Board of Trustees
Tuesday, December 11, 2018

1. The meeting was called to order at 6:30PM.
Present: Jen Dechen, Herb Jamison, Richard CoFrancesco, Amy Howlett (director), Barbara Ball (minutes)

Absent: Margie Reurink, Matthew Pincus, Sara Druen

 2. Additions/ subtractions to the Agenda
N/A

3.   Public comments
N/A

4. Any board members not returning? Richard is on the fence. Barbara is collecting signatures. Herb will check with Matt to see if he is interested in continuing. If new board members are needed, Amy will put an ad in the paper recruiting interested individuals.

5.   Review and approve minutes from the November meeting
Minutes from November meeting were reviewed and approved as written. (Barbara motioned, Jen second.)

6. Director's Report
Amy mentioned drug paraphernalia being found in a bathroom and what to do to prevent this happening in the future. The library will try locking restrooms and see what happens. A question on if public libraries ever have sharps containers for bathrooms? Some libraries have done this. Or if the library should have patrons sign in to use the bathroom? A reluctance to do this was stressed since the first word on the library's Guidelines for Library Behavior is “welcome.” 

Policy review schedule: board was agreeable to reviewing the long-range plan, collection development and confidentiality policies this coming year.

7. FOSTL Report
Amy said the open house was well-received with 60 in attendance.
The next FOSTL meeting is Jan. 2nd at 6:30PM.

8. Time Capsule/200th anniversary celebration
Discussion of interest in doing the 200 Memories.
Drafting something that can go out to the schools, etc.

Discussion of doing a Feed Your Passion as part of the 200th anniversary celebration. Board members were interested in doing this and thought late April would be a good time to do it. We can start discussing it next month and have February and March to tie up all the details.
Discussion of the steps involved in pulling this off:
Rounding up food vendors and presenters.
In past years, we've had 22 stations all over the library.
Past presenters/presentations have included: Dark Mountain Games, the Art Gym, the Black River Action Team, How to Choose a Dentist,
Treasures Found Diving in the Connecticut River, the Stringfield Springers, Edgar May, and many more.
We will need to brainstorm who to ask and which of us will ask whom.
We'll need to pick the night and contact the press.
Should we use the same name or a different one? STL: 200 Years of Feeding Your Passion?
Other brainstormed presenters: Willow Farm, Springfield Humane,
Spinning?
Board members should be brainstorming folks they might like to invite to present.

Board members reviewed the annual calendar. Added that trustees seeking re-election can get their petitions in December. That they need to be submitted by the end of January.

10. Succession Planning for Library Director Meeting
Discussion that it's always a good idea – even when we have our current library director who has no plans of imminent change – to have an idea of who we would look for if we did need to find a new director. Brainstormed characteristics included:
- Someone with some administrative experience but who hasn't yet run a big library.
- Supervision experience.
- Financial acumen.
- Someone who will check out the library's current culture first before making big changes.
- Facilities management expertise.
- Master's in Library Science (Or another Master's: i.e. in Business Administration or Public Administration?)
- Someone with a passion for libraries and a vision for Springfield and the library.
- Someone from the community or outside?
- Someone who is well-read and tech-savvy.
- A leader.
- Someone who is resourceful and good at networking.


11. Next Meeting Date: Tuesday, January 8th, 6:30pm.

12. Motion to adjourn. (Barbara motioned, second Jen) 7:42pm.