Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Friday, November 16, 2018

Trustee minutes, November 13, 2018

Town of Springfield
Library Board of Trustees
Tuesday, November 13, 2018

1. The meeting was called to order at 6:30PM.
Present: Jen Dechen, Herb Jamison, Richard CoFrancesco, Margie Reurink, Amy Howlett (director), Barbara Ball (minutes), Matthew Pincus

Absent: Sara Druen

2. Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the October meeting
Minutes from October meeting were reviewed and approved as written. (Barbara motioned, Richard second.)

4 ½ Director's Report
Amy talked about the Libraries Transform Lives initiative and how local stories are shared to show the importance the library has had in different people's lives. Margie asked if there was a way to get these stories out there on a regular basis? Maybe via a monthly email newsletter? Discussion on how the goal of the initiative is to bring more people into the library.
Amy mentioned a possible idea she had of hiring a consultant maybe in 2019 re how to best get the word out. For instance Instagram? Twitter? Other?

5.         Fine/Sanctions policy revisited
2019-2020 may be a challenging budget year. We need to maintain the fines revenue stream in the coming year.

6. Personal Goals for Staff Members
Discussion on how each library staff member has been told to come up with goals relating to their job performance that relate to the strategic plan. For example, Amy is completing the online course Marketing for Busy Library Staff.

7. Succession Policy for Library Director Meeting
Amy had asked library staff to think about characteristics they would like to see in a future library director. She shared these ideas with the board.
Margie and Jen mentioned that they have noticed many new folks coming into the children's room. New families and good energy.
Amy shared the Manchester VT library's impresario blurb: Meet you at the library.” A video interview with the new director is online at
For next meeting, board members should think about the kind of library we want and thus the characteristics of the library director we would seek out.

8. Time Capsule 200th Anniversary Celebration
A board member asked if there is a time capsule currently in the building? Bunni Putnam may know.
Discussion on the appeal of 200 (or more!) memories and how board members were more interested in working on this than on a time capsule.
Brainstorming on this project included:
Having it be multi-media with both video and audio memories as well as perhaps poems and pictures. A separate “tub section?” i.e. here's a picture of me in the tub now and a picture of me in the tub as a child.
We could advertise to get input from the community at large.

Board members liked the idea of having a board or wall in the library where individuals can post their library memories.
Let the wall be a living/growing entity.
Perhaps it could be both a virtual wall (based on the library website or Facebook?) and a real wall in the library.
Include old photos.
When to launch this? At the first event of the year? January? How about February?
Suggestion that in order for the wall to continue to grow, regular pictures of the wall can be taken as it evolves, then some things will be removed from the wall to let it grow. Discussion that this project can be managed by the trustees.
Local teachers could talk up this project. Maybe the Dance Factory as well.

9. Creating Our Annual Calendar
Amy shared a draft calendar. She'll keep working on this. The statewide trustee training will probably happen in March.
Evaluating the director could possibly take place in January?

10. Next Meeting Date
Tuesday, December 11, 6:30pm.

11. Motion to adjourn. (Barbara motioned, second Jen) 7:25pm.

Monday, November 5, 2018

Trustee Agenda, November 13, 2018

TUESDAY, November 13, 2018
6:30 pm at the Library

1.     Call to order.

2.     Additions and subtractions to Agenda.

3.     Public comments.

4.     Minutes of October 9th meeting.

5.     Fine/Sanctions policy re-visited.

6.     Personal goals for staff members.

7.     Succession policy for Library Director Position.

8.     Time Capsule/200th anniversary celebration.

9.     Creating our annual calendar.

10.  Next meeting date?

11.  Motion to adjourn.

Herb J.     11/5/2018