Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment.
The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.
Town of Springfield
Library Board of Trustees
Tuesday, September 11, 2018
1. The meeting was called
to order at 6:34PM.
Present: Jen Dechen, Herb
Jamison, Richard CoFrancesco, Amy
Howlett (director), Barbara Ball (minutes), Margie Reurink
Absent: Sara Druen,
Additions/ subtractions to the Agenda
4. Review and
approve minutes from the August meeting
Motion to pass the August minutes as written passed. (Barbara
motioned, Richard second.)
5.Small Group Conference Room Guidelines
called the 'Family Room' because money came from the Promise Grant.
on whether the library may charge for-profit entities a fee for use. Amy said
that, for example, lawyers have asked the library to use the room and they
charge their clients.
to accept the revised Meeting Room Policy as written. (Barbara motioned, Jenn
6. Strategic Plan Final Form Review:
Motion to accept the Springfield Town Library Strategic
Plan 2018 – 2023.(Richard motioned, Jenn second.) Amy will
forward this on to the Select Board.
7. FOSTL Report
FOSTL is making plans for their April meeting
and planning the 200th anniversary of the library's opening.
FOSTL is considering becoming a 501C3.
2x2 visits by staff are to look at other
Vermont libraries' staff areas and kitchens as a way to get ideas of how the
library's current staff space and basement could be renovated to better use the
Discussion of plans for the library's
200th anniversary and how the Board may want to fit in to the
planning. Should the Board's Feed Your Passion event next year be something
different? Should it be a part of the 200th anniversary
This can be on the agenda for future
Board members brainstormed a bit on
this. Margie mentioned perhaps including a 200 Memories of the Library that
would be a written document. Maybe this could be a contest? Multimedia? A time
capsule?It could include going into the schools for competitions.
Could the library be part of the Alumni
Parade? (A float?!?)
Could this be part of the Apple
A suggestion to get in touch with
teachers about this. For example, maybe Tammy Stagner or Kevin Coen.
We need to come up with a concept of
what we're looking to do.
Jenn and Margie are interested in being
on a 200th anniversary planning committee and coming up with ideas
Financial Update FY 2017-2018
Amy said that revenues are about the
Trustees asked whether staff work beyond
regular schedules. Staff who work less than 40 hours/week can either get paid
for working Saturdays or earn compensatory time for those hours. Evening hours
are part of staff regular work schedules. There are rare occasions when staff
are asked to work additional hours which are typically comp time.
that in the 1970's, the library became part of the town instead of its own
entity. The Springfield Town Library is therefore a town department and library
staff are town employees.
Discussion that a budget is basically a
“best guess” but of course with a lot of emphasis on towing the bottom line.
Amy tracks what is spent each month.
There is often a push at the end of the fiscal year to spend out the different
Promise Community Grant – receipts must
be submitted to get the money.
The financial update for the board will
happen annually in September from now on.
Amy showed board members that the Board
does have a budget including: temporary pay ($450), copy service ($50), postage
($50) and training ($200.)
Amy asked for feedback on these line
items. Board members suggested taking out the postage and copy service line
items but leaving the training and temporary pay.
9. Next meeting date: Tuesday, October 9, 6:30PM
11. Adjournment: Motion to adjourn passed (Richard
motioned,Barbara second.) 7:44pm.