Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Thursday, May 10, 2018

Trustee minutes, May 8, 2018

Town of Springfield
Library Board of Trustees
Tuesday, May 8th, 2018

1. The meeting was called to order at 6:30PM.
Present: Jen Dechen, Herb Jamison, Richard CoFrancesco, Sara Druen, Matthew Pincus, Justin Dechen, Amy Howlett (director), Barbara Ball (minutes). 
Absent: Margie Reurink

2. Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the March meeting
Motion to pass the April minutes as written. (Sara motioned, Richard second.)
5. Further discussion of the Library Behavior Policy
Amy shared a document she compiled, entitled “Research on Weapons Issues in Vermont Public Libraries.”
Amy reported to the Board that, according to her research, it is not legal in Vermont for library boards to set a no-weapons policy. Towns cannot directly regulate the carrying of firearms.
Amy spoke with Lara Keenan, Vermont Department of Libraries Consultant. Some municipalities are exploring if they can regulate firearms, but no town has done it yet in Vermont to her knowledge.
The information that Amy gathered shows that even if municipalities banned weapons, the state law would overrule this.
Discussion on how our current policy is not enforceable and could leave the library open to a lawsuit.
Board talked about different options relating to this.
Motion passed to leave the current policy as it is for now but to take the sign down from the front door. Discussion can be continued at a later time as necessary. (Matt motion, Second Sara.)

Amy mentioned that a parent had called the Vermont Department of Libraries to see if supervised visitation is allowed to take place at the Springfield Town Library.
This parent was encouraged to come to the board meeting to express her concerns, but was not present tonight.
One of the parent's concerns was HCRS or the VT Department of Children and Families “doing business” at the library.
Discussion that many people use the library for business, i.e. writers working here, salespeople, etc.
Discussion that the family room, when completed, may be a way to alleviate this parent's discomfort, although the family room won't be a “mandated” place for visitation. Families can still visit in the children's room or wherever they are comfortable.
Discussion that the library tries to be welcoming to everyone.
Amy asked that if anyone hears patrons complaining about visitation (or other issues), they should be encouraged to go to Michelle or Amy. Then any policy issues can be brought to the Board.

6.   FOSTL report:
The Killington Library gave FOSTL everything they had related to their Sip and Spell event, so hopefully this will give FOSTL a boost in planning a fun, successful event.

7. Report of Regional Training at Brooks Memorial Library 4/28/18
Herb felt the training was well-organized and well-run but had too many participants. Jen agreed that it was a quality program.

8.   Director’s report
A board member questioned why some library staff are taking a Photoshop class. Amy said one reason is that Photoshop is installed on the library's new microfiche computer. Once this computer is available for patron use, it would be helpful to have staff knowledgeable about the program.
Discussion on the policies on the library website. Amy said she will work to give the Board any references made in the appendices.
Motion passed to confirm library policies as currently listed on the website and authorize Amy Howlett to find and update anything referenced by the appropriate appendices. (Motion: Herb, Jen second.)

Children's Room Re-Vamp
All current shelves and items have to be out of the children's room by May 21st when construction starts.
Discussion relating to the excess shelving that will be discarded from the children's room. (The library also has excess shelving stored in the furnace room and at the police department.) The current plan is for all shelving to be sold to the highest bidder by closed bid.
Board members felt that if shelves are divied up and sold separately, the pool of potential buyers would be bigger and the library could get more money from the sale. That this could bring in “sentimental money,” i.e., “I grew up taking books off these shelves, and now I own them....”
Perhaps the shelves could be listed on Craigslist? Matt and Sara have experience buying and selling on Craigslist. Amy may consult with them.
Amy will list the shelves on the library listserv and the school listserv.
Selling furniture won't happen until after the project is completed.
Decisions on carpet and some colors and furniture have been made. For wall color, there are some swatches painted on the walls for people to compare and “vote” on their preference.
Amy mentioned that they are still looking for decorative elements in the children's room that would evoke trees.
9. Executive session if needed
10. Next meeting date: Tuesday, June 12th, 6:30PM
Board members agreed to go paperless for the next meeting. Amy will have a projector screen present listing the agenda.
11. Adjournment: Motion to adjourn passed (Sara motioned, Barbara second.) 7:52pm.

Friday, May 4, 2018

Design Committee minutes of May 3, 2018

Minutes of Special Meeting: Thursday, May 3, 2018
Present: Jen Dechen, Richard Cofrancesco, Ellen Taetzsch, Gladys Collins, Heather Hill, Todd Fitch, Michelle Stinson and Amy Howlett

1.   Amy called the meeting to order at 2 pm.
2.   Members of the committee introduced themselves.
3.   No Additions/subtractions to the Agenda
4.   No Public comments

5.   Michelle reviewed the Promise Community Grant, the audience (children birth to six, and families, all children) and the process that resulted in funding for the Springfield Town Library as well as other community projects. She talked about the premise of trauma informed design, a move away from bright primary colors like red and turquoise towards a nature-inspired palette.

6.   Heather Hill and Todd Fitch of Office Environments, Inc., presented recommendations for carpet, upholstery, shelving end panels, shelving units and paint. The committee  asked questions about function, durability, and safety. Choices made by consensus in the committee:

Carpet: Interface Soapstone/Line with drop in tiles of yellow (Amarillo (Viva Colores), lime green (Verde Primavera (Viva Colores)), and grey (Salvia (Viva Colores).
Upholstery: textured Stinson Fuse in 2 prints, with plain fabrics in the colors moss, nugget, jade, ink and tangelo.
Endcaps for shelving: a neutral grey called Frost
Painting for walls: decided to purchase small cans and paint one foot squares before a decision is made. Benjamin Moore colors chosen: Timothy Straw 2149-40; Castleton Mist HC-1; Hawthorne Yellow HC4; Hushed Hue 1520; Going to the Chapel 1527.
Shelving: white units with black horizontal shelves on the wall units and grey shelves on the mobile units. After lengthy review, Michelle and Amy decided the mobile units needed to be grey given the picture book unit design which exposes more of the base.
7.   No further meetings were scheduled.
8.   The meeting adjourned informally between 3:30 and 4.

Wednesday, May 2, 2018

Trustee agenda, May 8, 2018

Tuesday, May 8, 2018
6:30 pm at the Library

1.   Call to order
2.   Additions/subtractions to the Agenda
3.   Public comments
4.   Review and approve minutes of the April meeting
5.   Further discussion of the Library Behavior Policy
6.   FOSTL report
7.   Report of Regional Training at Brooks Memorial Library 4/28/18
8.   Director’s report
9.   Executive session if needed
10.Next meeting date reminder