Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Thursday, February 15, 2018

Trustee minutes, February 13, 2018

Town of Springfield
Library Board of Trustees
Tuesday, February 13th, 2017

1. The meeting was called to order at 6:30PM.
Present: Josephine Hingston, Sandra Richardson, Amy Howlett (director),  Herb Jamison, Richard Cofrancesco, Barbara Ball, Matthew Pincus.

Absent: Sara Druen.

2.   Additions/ subtractions to the Agenda

Amy would like to add a discussion for tonight regarding electing new leadership for the board.

3.   Public comments


4.   Review and approve minutes from the January meeting

Motion to pass the January minutes as written. (Sandy motioned, Richard seconded.)

5.   FOSTL liaison report:

Discussion that FOSTL would like Board members to become FOSTL members.

Amy said that the Friends met last Friday at Springfield Art & Historical Society and are talking about future fundraising events such as possibly having a SIP and Spell. This is a spelling bee for adults held at a restaurant. Spellers are charged $5 apiece and can purchase “cheats” like mulligans, ask a friend, etc.

6.   Director’s report

The Promise Community Grant funds of $94,000 will cover expenditures that will benefit the library and Springfield for years to come.

Michelle Stinson is the expert on the Promise Community Grant if anyone has questions.

The rule for the visitation room: safe and comfortable.

Amy reviewed “Violent, Irrational, Unstable or Threatening Person” procedure after recent incident.

Discussion re visitation room. That library staff won't be any more involved in monitoring or supervising what happens in that room than they are in monitoring the rest of the library.

The room can be booked. There will probably be a reservation book at the circulation desk.

Amy asked if Board members would like to be notified if the library has any issues regarding no trespass or unusual activity. Board members agreed they would like to be notified.

Discussion re moving the timing of Feed Your Passion since the library will not have any programming from April 15th through the end of May due to the push to spend Promise Community money and the need to prepare for summer children's programming. Group talked about possibly taking a year off from doing it? Or rolling it into the grand opening of the re-done children's library? We can talk more about this at our March meeting.

7. Strategic planning: Revisit Mission, Vision and Values

Vision = Where we are when everything is working.

Brainstorming included:

- A community engaged in a lifetime of collaboration and discovery.

- The “wisdom and knowledge” statement over the door….

- The community of Springfield. Nurturing relationships and expanding knowledge.

- We grow friendships and share dreams and knowledge.

- Discovery, innovation, progress, change.

- There's something for everyone.

- A lifetime of future collaborations.

- Tie into the high-speed fiber optic future vision of Springfield.

-  Start with “we” i.e. the Springfield Community.

- Dynamic center.

A vision that the group liked was: Springfield Town Library: a community hub for growth, connection, and discovery.


The Springfield Town Library serves as the heart of our town. We connect people, ideas, and  endeavors of all kinds. Together, we honor our heritage and embrace the future. We transform lives.

Other brainstorms from this discussion:

- A proud heritage

- Value statement: we believe individuals are seekers and we strive to give them the tools they seek.

- Everybody has a path. All will discover and learn.

- Hope? Promise?

- Put promise into the values.

- Circulating ideas.


- Curiosity and learning for a lifetime has a foundation in early childhood.

- Positive statements. Join people together.

- Rejuvenating source.

- We preserve the best of our past…

Discussion regarding opening the doors to the surrounding communities. Should we be a regional center? (Cards would still cost $50 for out-of-towners.)

Discussion that there is no solid deadline for the strategic plan to be done, although it should be completed sometime this year. Once it's done, it can be taken to the select board.

Amy will write up the Mission/Vision ideas we came up with in this meeting. The Board can look at it again next meeting along with the values. Amy will also continue to work on the staff part of the plan.

7A. Potential Library Trustees:

Jen Dechen and Marjorie Reurink have both taken out petitions to become library trustees in March. Discussion that when Josey and Sandy leave, we will need to have new leadership. Attendees were not expressing interest in taking on the Board President or Vice-President roles. Board members did like the idea of this maybe becoming a rotating responsibility unless Sara, Jen or Marjorie are interested in the role. Barbara would like to continue in her role of Board Secretary.

Amy said that the state is going to roll out orientation meetings for new trustees after the election. They have a team assembled. This will be a spring educational event. It will be good to get new people there.

8. Policy review: Internet Filtering and User Age, Collection Development

Hold until next meeting.

9. Preparation for Director Evaluation

Barbara will collate evaluations. Please get evaluations to by next Tuesday, 2/20.

10. Executive session if needed.


11. Next meeting date: Tuesday, March 13th, 6:30PM

Motion to adjourn passed (Matthew motioned, Herb second.) 8:24pm.

Wednesday, February 7, 2018

Trustee agenda, February 13, 2018

Tuesday, February 13, 2018
6:30 pm at the Library

1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the January meeting

5.   FOSTL report

6.   Director’s report

 7.  Strategic planning: revisit Mission, Vision and Values

8.   Policy review: Internet filtering and user age, collection development

9.  Preparation for director evaluation

10.  Executive session if needed

11.  Next meeting date and adjournment