Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Thursday, November 16, 2017

Trustee minutes, November 14, 2017

Town of Springfield
Library Board of Trustees
Tuesday, November 14, 2017

1. The meeting was called to order at 6:31PM.
Present: Strategic Planning Consultant Lawrence Webster, Josephine Hingston, Sandra Richardson, Amy Howlett (director), Herb Jamison, Matthew Pincus, Sara Druen, Barbara Ball.  Absent:  Richard Cofrancesco

2.   Additions/ subtractions to the Agenda
Sandy stated that she will not be continuing with the board after her term expires in March, 2018.  (Barbara's term expires in March as well, but she plans to run for re-election.) Amy will write an article for the paper stating there are board vacancies. Board brainstormed desired skill sets/background of a potential new board member, such as marketing prowess and maybe being a millenial. Board members should please bring suggestions to December's meeting of potential new board members.

3.   Public comments  N/A

4.   Review and approve minutes from the October meeting
Motion to pass the October minutes as written. (Matthew motioned, Sandy seconded.)

5.   FOSTL liaison report: Amy gave the FOSTL liaison report. (See Director's Report.)

6.   Director’s report, updates, strategic planning  Amy said that the 2018 budget will pretty much stay the course of what it has been in 2017. Amy is discussing increasing Michelle's weekly hours so that she is full-time. Redoing the  lights in the main library room is a project on the capital budget for the new year. Sarah mentioned that Story Time and the playgroup  have been extremely well-attended lately, although sometimes there has been disappointment over whether it will be Story Time or the playgroup taking place. Amy said the library is working to have a monthly print calendar including these details. Amy is now the president of the Catamount Library System.
Amy said that at NELA she talked with the director of the Springfield, MA public library and they raised the possibility of being “sister city libraries.” Sarah brought up the idea of having a Springfield MA-Springfield VT pen pal project that could connect young library users.

7. Strategic Planning: Board met with Lawrence Webster to Discuss Vision, Mission and Values
The planning process to date was reviewed. Vision, mission and values were brainstormed, including:

- Innovation and invention
- Communities of engagement.
- Communities of passion.

- Center of community learning and engagement.
- The best children's room and programs in the area.
- Focus on children and families.
- We exist for the enhancement of community life.
- We offer services. Taxes, etc. Community support. Partnership and breadth of services to make life better.
- Safety, sanctuary.
- Maintain community values.
- The library is yours.
- This is the town's library and we are so much more than books.
- The library is constant but also evolving with the town.
- Consistent evolution.
- The foundation of all that is good.
- The roots and foundation of the town.
- We should be a heck of a regional library and we're not. Marketing problem? We should have a lot more nonresident members. Beacon on the hill.
- A leader among public libraries in Vermont.
- We strive to increase interlibrary cooperation.

- The ability to nurture each other and build relationships.
- We believe in neighborliness.
- We want to build a welcoming culture.
- Community framework.
- Convener. Hub.
- Heart.

Board members should keep thinking about this, talking about this.

8. Policy review:
Discussion on FOSTL's desire to have Phoenix Books at their Holiday Open House.
A question was raised on whether the library or FOSTL would get something from this, i.e. books for the collection, or discounts, or?
Amy will check on this. Amy also said that there's a 20% discount on anything on the independent bestseller's list.
Motion passed to allow Phoenix Books to sell books at the FOSTL party. (motion: Barbara, second: Josey)

Lap top policy:
Motion to approve Laptop policy (motion: Josey, second: Sara)

8. Executive Session

9. Next meeting date and adjournment: Tuesday, December 12th, 6:30PM

Motion to adjourn passed (Barbara motioned, Herb second.) 8:22pm.

Director Report, November 14, 2017

Director work
·         Annual report and Budget this week; budget visits and select board hearing, January
·         Budget highlights: staff time, capital expenditures; staying the course
·         Across the Fence on December 4, channel 3 at 12:10pm, “Books for the Holidays”

Strategic Plan update
·         Two community conversations, Library Staff Retreat; summary attached
·         Open Community Conversation for 50, November 14, 4:30 – 5:30 pm
·         Excellent feedback from the invited; fabulous suggestions and comments

Marketing thoughts
·         Big screen moved to the alcove; need better graphics and time to practice
·         New emails for full staff with model (STL + staff abbreviation)
·         E-newsletter is coming, MailChimp or Constant Contact
·         Staff suggestion: “Ask me about…”

Updates on the building
·         Ceiling tile project in Children’s Library completed; light issues in CL and lobby
·         Elevator work began Monday, October 30; 3 week estimate (11/20)
·         Bids solicited for Children’s Library (carpet, shelves) and Family Room (new construction)

Programs and Displays
·         Story Time or Playgroup every Tuesday at 10 AM; Michelle visiting preschools
·         Saxtons River Bell Ringers, Sunday, 12/10 at 4 pm, FCC; snow date 12/11, 6 pm
·         Button Up Vermont meeting place, Tuesdays through November 28, 3 – 4 pm
·         Display update: Curb Appeal; Veterans Day; hygge (“hoo-gah”), cozy food, knitting

Staff updates
·         Ponnie, Michelle, Jo, Chris and Amy to New England Library Association Conference
·         Met with vendors (especially books, design, web services); programs on leadership, innovation, hate speech, service design; sister arrangement with Springfield MA?
·         New Materials Handler, Olivia Veale, Compass School; regular from a young age
·         Staff meeting, 11/6, 12 – 1:30pm (planned monthly)

FOSTL Update
·         Quilt raffle (anonymous donor)
·         Holiday decoration Tuesday, November 28
·         Holiday open house Friday 12/8, 6:30 – 8 pm. Comtu Trio, light refreshments
·         Request to have Phoenix Books sell Books for the Holidays, gift wrap service?
·         Next meeting Wednesday, December 6, 2017 at 6:30 pm