Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Thursday, October 12, 2017

Laptop Computer Loan Policy   DRAFT

Anyone 8 or older with a Springfield Town Library card may borrow a laptop computer to use in the Library.

Please tell library staff immediately if you have any problems with the laptop, including how to use it. Staff will help. The Library is not responsible for lost data or for personal, financial or credit card information while borrowers use the laptop.

Laptop computers are available on a first-come, first-served basis for one hour. If no one is waiting, borrowers may continue using the laptop for an additional hour.

Please stay with the laptop. We will hold laptops at the desk if you need to stop working briefly.

Library laptops are loaded with Linux software for internet browsing. Make sure you save anything you need to an online location or a flash drive before logging out. Logging out erases any unsaved data and passwords. The Library has flash drives for sale at the desk.

If you are watching video or listening to music with the laptop, please use headphones. You may borrow Library headphones, bring your own, or purchase inexpensive earbuds at the desk.

Wi-Fi reception varies through the Library. Check with staff if you have problems picking up the signal or entering the password.  You can print via Wi-Fi for a nominal fee.

9/13/2010, put up for revision 10/10/2017

Director’s Report to Board of Trustees        Wednesday, October 10, 2017

Trustee and Friends Conference, November 4, register by 10/27
·         Happy to fill a car—with 3, 10% discount
·         Good place to get ideas, see another library
·         Sally Reed, keynote speaker, is extraordinary

Updates on the Library
·         Elevator work postponed to October 30; programs in process for this month
·         Collecting bids for Promise Community grant; no official word
·         Tiles arrived, ceiling of children’s room
·         VOSHA visit along with town departments; items corrected
·         Recommendations on builders?
·         Town budget process beginning; annual report due early November

Programs and Displays
·         Snapshot, Saturday, 10/1: Hubbard Family Reunion in the Flinn Room (20); Tom Joyce, Magician in the Children’s Room (57); scanning, books upstairs, printing, renewals, etc.
·         Banned Books Week, staff and members reading aloud on Main Street; Indigenous Peoples, Governor Scott’s salute to native Vermont populations
·         Goldie May’s doortoppers in the display case
·         Upcoming:  March event around artist Bob MacRae’s tribute to Alice in Wonderland
·         Temporary exhibit area over the Historical Collection; other suggestions?

FOSTL Update
·         Next meeting Wednesday, November 1, 2017 at 6:30 pm
·         Book sale during Apple Festival, $978.35 from 9 to noon
·         Discussion: December Open House with small concert, spring fund raiser
·         May purchase or co-purchase AED (defibrillator) for the Library; staff certified; conversations with Paul Stagner (Fire Dept) and Larry Kraft (Hospital)

Strategic Plan update
·         First community conversation held with 24; summary attached; insights
·         Library Staff Retreat with Lawrence Webster, 1-4 pm 10/11/17
·         Interviews with a few people
·         October 25, community conversation reconvenes, more focus on the Library
·         Tentative plan for open meeting following 10/25
·         Pat Graves, Barbara Ball and Deanna Dexter on the steering committee

Staff and Program Updates
·         Union negotiations (AFSCME)
·         Staff professional development, New England Library Association (5)
·         Page turnover and recruitment
·         Technology: one laptop loaded with Ubuntu, policy and procedures review
·         No collection letters out since 9/12; Tammy and I revising the letter

Ponnie Derby:
We ended September with two well-attended programs: Great American Eclipse with Rick Hunter and Laurie Coonradt's presentation on Monarch Butterflies. Banned Books Week was celebrated with indoor displays and "reading" with volunteers and staff reading banned books in front of the library. Now I'm looking forward to planning interesting events for October and beyond. 

Michelle Stinson:
We have launched the Dorothy's List Club for Youth ages 11 to 13!  We will be reading, discussing and exploring the Dorothy Canfield Fisher Award list.  Six youth met with Michelle on October 3rd to sign out our first book and to pick the books we will be reading in the future.  Multiple copies of the books will be borrowed from the State Department of Libraries.  We will meet each month to discuss the book, do an activity based on the book and pick up the next book.  We will discuss the possibility of attending the author ceremony in the spring.
We are holding two Story Times in October.  I won 10 copies of Todd Parr's newest book "Love the World" so we held a Todd Parr Story Time and each family received a new hard cover copy of the book.  The next Story Time will also include a book that I won!  We do not have multiple copies but the author included great activities to match the book, "Rodzilla".
I will be attending a VELI-STEM workshop to cover year three of the grant.  This training will bring me back to the library with additional STEM activities to present to our patrons.
Outreach to Pine Street Preschool (Head Start) includes a parent training on October 18th.  We will be talking about doing STEM activities at home.

Looking forward to attending NELA at the end of the month!
Town of Springfield
Library Board of Trustees
Minutes of Tuesday, October 10, 2017   DRAFT

1.      Josey Hingston called the meeting to order at 6:30.
Present: Josey Hingston, Herb Jamison, Richard Cofrancesco, Sandra Richardson, Sara Druen, Amy Howlett. Absent trustees:  Matthew Pincus, Barbara Ball.  Guests: Char Osterlund.

2.      Additions and subtractions to the Agenda   Char Osterlund asked to present, and the board agreed she should speak immediately. No other changes.
Char informed the Board the Springfield Town Democrats would like to offer Button Up, energy efficiency home improvements, as community outreach. Amy explained that the group would fill out the standard meeting application. Char expects Button Up would advertise their availability at the Library during certain hours, perhaps one day a week over several weeks. They might put a display up in the Library. The board agreed the Democrats could host Button Up in the Library.

3.      No public comments.

4.      Review and approve minutes from August and September
Corrections to the August minutes: add Herb Jamison to the list of trustees present. Sandra moved to accept the minutes as corrected. Sara seconded the motion and the board voted to pass it.

Corrections to the September minutes: Richard Cofrancesco said he was absent in September. Josey pointed out the spelling of “dire straits.” Herb moved to accept the minutes as corrected. Richard seconded the motion, and the board voted to pass it.

5.      FOSTL Liaison     Amy reported the FOSTL Book Sale at Apple Festival made $978.35. She has approached the Friends about funding an AED (defibrillator) for the Library.

6.      Director’s Report    Amy gave the Director’s Report and urged trustees to sign up for the fall Trustee and Friends Conference, November 4 in Burlington. She will check in with Herb, Sandra and Sara as well as the absent trustees.

7.      Strategic Planning    Amy updated the Board on the meetings held so far for strategic planning, and handed out a compilation of vision elements for the town and recommendations to the library.

8.      Policy Review    The board began to discuss the Collection Development Policy. Richard talked about how Collection now encompasses more than the items in the Library— downloadable e-books and e-audio, interlibrary loan from other libraries, databases, and the Internet. Herb said it was important to talk about these issues. Amy will provide a shorter section of policy for board review in November. 

Amy asked for input on the Laptop Computer Loan Policy, last reviewed in 2010. The board said to keep cautions about lost data and privacy of financial data and personal information. After lengthy debate, they came to the consensus that children 8 and up could borrow the laptops, matching the Library policy for unattended children. With new touch screen monitors in the Children’s Room, trustees felt laptops would not be as popular with 8 – 12 year olds. Borrowers should tell Library staff immediately if they had problems. If staff were not busy, they could show people how to carry the laptop and how to plug it into an outlet. Josey moved to accept the proposed changes in the draft, subject to review at the next board meeting. Sandra seconded the motion. The motion passed.

9.      No executive session needed.

10.  Sandra moved to adjourn the meeting. Sara seconded the motion, and the meeting adjourned.

Respectfully submitted,
Amy Howlett

Wednesday, October 4, 2017

Agenda, Board of Trustees, October 10, 2017

Tuesday, October 10, 2017
6:30 pm at the Library
1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the August and September meetings

5.   FOSTL liaison report

6.   Director’s report

7.   Strategic planning update

8.  Policy review: Collection Development Policy (9/6/2011)

9.   Executive session if needed

10.  Next meeting date and adjournment

Minutes, Board of Trustees, August 8, 2017

Town of Springfield
Library Board of Trustees
Tuesday, August 8, 2017

1. The meeting was called to order at 6:27PM.
Present: Josephine Hingston, Sandra Richardson, Herb Jamison, Amy Howlett (director), Sarah Druen, Barbara Ball.
Absent:  Matthew Pincus, Richard Cofrancesco

2.   Additions/ subtractions to the Agenda    N/A

3.   Public comments   None.

4.   Review and approve minutes from the June meeting.
The minutes from our June meeting were approved as written. (Sandy moved, Barbara second.)

5.   FOSTL liaison report
Amy reported that FOSTL had a successful book sale. They cleared $6,391 July 14-15. The remaining books will be offered at the Apple Festival book sale on Saturday, October 7. Josie thanked all book sorting volunteers.

6.   Director’s report
Herb requested that interlibrary loan staff supply progress reports after a request is made. Amy reminded trustees to bring comments about staff to her directly. Amy mentioned the LibTrust listserv for Vermont board members; she can resend directions on joining.

Strategic Planning
The library will go through the strategic planning process this fall. Barbara Ball agreed to serve on the steering committee, the small group to help process the information. The steering committee will probably meet twice.
Motion passed to appoint Barbara to sit on the strategic planning steering committee. (Sandy motioned, Sarah second.)
Amy asked for board member input in thinking about who in Springfield has “an intimate knowledge of how power flows through Springfield.” Also, looking for someone with marketing knowledge.
The strategic planning process should have participants of all ages. Board members had suggestions; more can be emailed to Amy,

7. Policy and Policy Issues
The Guidelines for Library Behavior policy was reviewed as well as sample guidelines from other libraries. Amy had drafted a revision of this policy. Additions to this revision include:
-          Beginning with “Welcome!”
-          “to ensure the safety, comfort and enjoyment…”
-          Carrying weapons of any type on library property is not permissible except by law enforcement officers.” (Amy will re-write this statement to keep the style similar to the rest of the document.)
-          Check out all library materials before taking them out of the building…
Amy will make these revisions and bring the document back to the next meeting. She will ask the town whether the town attorney needs to review revised policies.
The Guidelines are posted in the Library and on the website. People evicted for cause review the Guidelines with the director when their no trespass order elapses and they are ready to return to the Library.

Lost Materials Retrieval Methods
This will be discussed at September meeting when Tammy is present.

Collection Development Policy
This discussion will take place at September meeting. Discussion from June’s meeting on this topic included:
- Membership in Catamount Library System should possibly be added.
- Also, we may want to add something re e-books and self-publishing?

Springfield Town Library Policy on Children
Group reviewed an addition to this policy emphasizing that children are the primary audience for the Children’s Room. Adults without children accompanying them may be asked to move to another area. The computers in the children’s room will be for children’s use only. Motion to include this addition in the new policy passed. (Josey motioned, Sandy second.) Suggestion to change “in loco parentis' to “in the place of” on this policy for easier comprehension.

Exhibits of Items or services…
Discussion of the composting workshop and under what circumstances items may be sold. The group felt that this paragraph was fine and added educators to writers, artists and craftspeople.  
Motion to add “educators” to the policy passed. (Josey motioned, Sarah second.)

8. Executive Session N/A

9. Next meeting date and adjournment: Tuesday, September 12, 6:30pm.

Motion to adjourn passed (Barbara motioned, Sarah second.) Meeting adjourned at 7:59pm.