Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Thursday, August 10, 2017

Springfield Town Library Policy on Children  

The Library welcomes and encourages all children to use and enjoy its facilities, programs and services.  Sharing this environment with other people requires that everyone follow the posted Guidelines for Library Behavior.  Library staff members do not serve in the place of parents for children in the Library, and parents should not view the Library as an alternative to childcare. 

All children under 8 years of age must be accompanied and directly supervised by a parent or responsible caregiver who assumes full accountability for the child’s safety and behavior while in the Library.  “Directly supervised” means the child and caregiver must be able to observe one another at all times, except when a child is participating in a Library program.   However, the caregiver is expected to remain in the building and rejoin the child immediately following the program.

If a child under 8 years of age appears to be unattended or unsupervised, Library staff will attempt to locate the parent/caregiver, advise them of this policy and have them return to their child.  If a child is left unattended or unsupervised on multiple occasions, the Library will contact the police or Vermont Department of Children & Families.

Children 8 years of age and older are welcome to use the Library unattended as long as their behavior is in accordance with the posted Guidelines for Library Behavior.  As with adults, children who fail to behave appropriately may be asked to leave the Library.  Parents, please remember that even in your absence you are still responsible for the actions and safety of your minor children. For the safety of any children left waiting at the Library after closing time, police will be notified.

The Children’s Room is reserved for use by children, their parents or caregivers, and adults using the children’s collection. Library staff may ask adults unaccompanied by a child to move to other parts of the library once their selection has been made. The computers in the Children’s Room are solely for use by children.


Rev. & Adopted  9/6/2011, 8/8/2017

Wednesday, August 9, 2017

GUIDELINES FOR LIBRARY BEHAVIOR   

Welcome!
The Springfield Town Library establishes the following guidelines for library behavior to ensure the safety, comfort and enjoyment of all Library patrons and materials.

1.      Respect other people’s privacy
2.      Be considerate of other people using the library; no disruptive or boisterous behavior
3.      Check out all library materials before taking them out of the building; treat materials with care
4.      Don’t smoke or bring alcohol into the Library
5.      Remember service animals only, not pets, are allowed in the Library
6.      Wear shoes and shirts
7.      Parents or legal guardians are responsible for the well-being and safety of their children
8.      Children aged 8 and up are allowed to use the Library alone
9.      No one except law enforcement officials may carry weapons of any kind in the Library
10.  Use the Library phone for emergencies or parental contact only

When individuals disobey the guidelines for behavior, library staff will request they leave the premises. The staff may involve the Springfield Police Department and issue a No Trespassing Notice.


Adopted 5/6/1992; Rev. 10/8/1997, 5/10/2010, 2/11/2013, 8/8/17


 Director’s Report    Tuesday, August 8, 2017

Staff Updates
·         Staff nametag initiative: chocolate cake
·         Ponnie Derby starts as Adult Services Coordinator August 14; 25 hours/week; MLS; curiosity, hard worker and a Texas accent; ideas for attracting younger working adults
·         Sue Ellen Morin, materials handler; Molly McAllister, summer substitute; Jessica Supry
·         Michelle Stinson has completed her first year;  plans for hours, FY18-19
·         Brief training session with Patrick Call, Springfield Police Department, 7/29; need to revise and practice emergency response plan
·         Diversity Summit at Hadley Farms, 7/26
·         Local training for Adversarial Childhood Experiences, ACES, planned; front line staff
·         Michelle to Mental Health First Aid trainings on teens experiencing mental health crisis, 9/12 and 9/19, with other VT youth services librarians
·         CPR and AED training
·         NELA, management team, October 22 – 24
·         Catamount Library Network update, Amy nominated to CLN board
·         Union negotiations planned for the fall

New services
·         Online access to Rutland Herald (starts 9/30/99) and Springfield Reporter (2016)
·         Traction with Recorded Books/Digital, downloadable audio and ebook
·         CLOVER interlibrary loan system, across Vermont; email and control implications

Programs
·         Adult summer reading program ends August 19. Weekly raffle, thanks to FOSTL
·         Children’s summer reading, Library, Common, Police & Fire & school bus & teachers & Community Service Club (teen volunteers working around Springfield)
·         Paul Ippolito 8/1 and Summer Encore Theater, 7/20; Nature Museum presentations
·         Family build nights, advertised as STEM; also outreach to Summer Daze
·         Summer Lunch pick up site
·         Awake: a Dream from Standing Rock, 6pm. Movie and panel on protest against oil pipe line with Riverside teacher Becca Polk

Building issues
·         Still in the running for the Promise Community Grant, services birth to 6
·         Children’s room carpet, rolling stacks, private meeting space
·         Library as a hub for community and area experiences
·         Ceiling tile repair in children’s room planned; hoping to coordinate with other projects
·         Elevator work proceeding; fire alarm and wet pit work
·         Library closed for Labor Day, September 2 – 4
  
Budget update
·         June 30, 2017, end of FY 2016-2017 budget
·         Underspent: office equipment (not reflecting materials ordered in June); utilities; postage; electronic (orders in June); books; heating fuel; building maintenance; capital budget
·         Bottom line healthy
·         3 new desktops for children’s room; 2 new for replacement public access; touch screens; launchpads with controlled content for children’s room
·         Capital budget underspent, re-allocated to building projects in FY 17-18

Trustee Information
·         Barbara Ball confirmed by select board for 8 month term; elections in March
·         Trustee terms expiring in 2018: Sandra Richardson, Josephine Hingston; term limits?
·         LibTrust listserv for Friends and trustees, self-selecting; write to Lara.Keenan@vermont.gov
·         Report on survey for trustees
·         Save the date: Saturday, November 4, location to be named; registrations paid. Rent van?

Strategic planning
·         Took a back seat to building and hiring
·         Need a small steering committee to meet every 2 weeks
·         Need to build invitational group for 2, 30 – 40 person meetings
·         Thoughts on timing? September – October; spring
·         Facilitator and budget



Town of Springfield
Library Board of Trustees
Tuesday, August 8, 2017

1. The meeting was called to order at 6:27PM.
Present: Josephine Hingston, Sandra Richardson, Amy Howlett (director), Sarah Druen, Barbara Ball.
Absent:  Matthew Pincus, Richard Cofrancesco

2.   Additions/ subtractions to the Agenda    N/A

3.   Public comments   None.

4.   Review and approve minutes from the June meeting.
The minutes from our June meeting were approved as written. (Sandy moved, Barbara second.)

5.   FOSTL liaison report
Amy reported that FOSTL had a successful book sale. They cleared $6,391 July 14-15. The remaining books will be offered at the Apple Festival book sale on Saturday, October 7. Josie thanked all book sorting volunteers.

6.   Director’s report
Herb requested that interlibrary loan staff supply progress reports after a request is made. Amy reminded trustees to bring comments about staff to her directly. Amy mentioned the LibTrust listserv for Vermont board members; she can resend directions on joining.

Strategic Planning
The library will go through the strategic planning process this fall. Barbara Ball agreed to serve on the steering committee, the small group to help process the information. The steering committee will probably meet twice.
Motion passed to appoint Barbara to sit on the strategic planning steering committee. (Sandy motioned, Sarah second.)
Amy asked for board member input in thinking about who in Springfield has “an intimate knowledge of how power flows through Springfield.” Also, looking for someone with marketing knowledge.
The strategic planning process should have participants of all ages. Board members had suggestions; more can be emailed to Amy,

7. Policy and Policy Issues
The Guidelines for Library Behavior policy was reviewed as well as sample guidelines from other libraries. Amy had drafted a revision of this policy. Additions to this revision include:
-          Beginning with “Welcome!”
-          “to ensure the safety, comfort and enjoyment…”
-          Carrying weapons of any type on library property is not permissible except by law enforcement officers.” (Amy will re-write this statement to keep the style similar to the rest of the document.)
-          Check out all library materials before taking them out of the building…
Amy will make these revisions and bring the document back to the next meeting. She will ask the town whether the town attorney needs to review revised policies.
The Guidelines are posted in the Library and on the website. People evicted for cause review the Guidelines with the director when their no trespass order elapses and they are ready to return to the Library.

Lost Materials Retrieval Methods
This will be discussed at September meeting when Tammy is present.

Collection Development Policy
This discussion will take place at September meeting. Discussion from June’s meeting on this topic included:
- Membership in Catamount Library System should possibly be added.
- Also, we may want to add something re e-books and self-publishing?

Springfield Town Library Policy on Children
Group reviewed an addition to this policy emphasizing that children are the primary audience for the Children’s Room. Adults without children accompanying them may be asked to move to another area. The computers in the children’s room will be for children’s use only. Motion to include this addition in the new policy passed. (Josey motioned, Sandy second.) Suggestion to change “in loco parentis' to “in the place of” on this policy for easier comprehension.

Exhibits of Items or services…
Discussion of the composting workshop and under what circumstances items may be sold. The group felt that this paragraph was fine and added educators to writers, artists and craftspeople.  
Motion to add “educators” to the policy passed. (Josey motioned, Sarah second.)

8. Executive Session N/A

9. Next meeting date and adjournment: Tuesday, September 12, 6:30pm.

Motion to adjourn passed (Barbara motioned, Sarah second.) Meeting adjourned at 7:59pm.




Thursday, August 3, 2017

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, August 8, 2017
6:30 pm at the Library

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the June meeting

5.   FOSTL liaison report; Apple Festival book sale, October 9

6.   Director’s report

7.   Policies and policy issues:  Behavior Guidelines, lost material retrieval methods, Collection Development Policy. Safe Child/ unaccompanied adult/ unattended child. Materials for sale by nonprofit during programs.

9.   Executive session if needed


10.  Next meeting date and adjournment

Monday, June 19, 2017

Town of Springfield
Library Board of Trustees   Minutes
Tuesday, June 13, 2017

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Richard Cofrancesco, Sandra Richardson, Matthew Pincus, Amy Howlett (director), Sara Druen, Barbara Ball (taking minutes).
Absent:  Herb Jamison



2.   Additions/ subtractions to the Agenda  N/A

3.   Public comments    None.

4.   Review and approve minutes from the May meeting
The minutes from our May meeting were approved with the minor correction that April minutes were the ones approved in May (not May minutes.) Also, a suggestion that numbers under ten be written out in the future. (Josie moved, Sandy seconded.)

5.   FOSTL liaison report   Amy attended. The Friends are in book sale mode. They are at the Armory Monday mornings 9-12 and Wednesday afternoons 4-7 sorting books. Most of the publicity for the sale is done. FOSTL pays $500/year for liability insurance. The book sale will be Friday, July 14, from 10-6 and Saturday, July 15, 8-4. Board members as able volunteered to sort books next Wednesday afternoon/evening, 6/21.

6.   Director’s report      Anyone interested in attending the NELA Diversity Summit on July 26th should let Amy know. Discussion of the Promises Community Grant Request for Proposal that Michelle and Amy are working on.  Discussion of Front Porch Forum as a venue for advertising library events. Also, library programs are now listed on Facebook as events. Matt recommended board members check Interested or Going and Share to boost event coverage.  

7. Policies      The Guidelines for Library Behavior policy was reviewed as well as sample guidelines from other libraries. Policies are posted on the town bulletin board downstairs.Motion passed to table discussion and revisit the Guidelines for Library Behavior policy and Collection Development policy at the September meeting (Matt proposed, Richard second.) Board members are encouraged to look over this policy and come to the August meeting with comments.

Brief discussion of Collection Development Policy:
- Amy stressed keeping the general principles of the Collection Development Policy.
- Membership in Catamount Library System should possibly be added.
- We may want to add something re e-books and self-publishing?

Motion passed that Collection Development be added to the September agenda and that members should review this before the meeting. (Josie motioned, Sarah second.)

Amy mentioned board members can go to the libraries.vermont.gov website and search for policies to get more insight/information into developing policies as well.
Amy updated Board on lost materials retrieval procedure. Discussion on report from collection agency.
What does age mean? What does DO mean? Amy will get back to the board on this. Amy reported that dropping the agency would have a financial impact, unless we changed staff practice. The Board will invite staffer Tammy Gould to the September meeting.

8. Review of Feed Your Passion
Comments included:
- It was wonderful! Nice mix of presenters.
- Annette Spaulding (the scuba diver) was engaging and passionate.
- Next year we will try to place presenters better, drop the back of the second floor.
- Food should be all in one place.
- Maybe more presenters in the Flinn room.
- Amy mentioned that when Riverside students came to the library, they had everyone over in the large print section. Maybe next FYP, we could try having more attendees back by the large print?
- 5:30-7 was maybe a little long. Would an hour be long enough? 6-7? Or earlier?
- Discussion on having it in a less busy month. April? March? November?
- Next year maybe have Springfield On the Move or a Select person to talk about what's happening now in Springfield as well as having the Springfield Historical Society.
- Portsmouth does a Learn 50 things event. The idea for this is that in a short time frame, participants can do yoga, martial arts, learn to count to ten in Mandarin, etc. Maybe we could do something like this or incorporate it into FYP? If we did this, the bearded dragon owner could possibly teach care of an exotic pet.
- Discussion of Apple Fest and how FOSTL sells books there. If we decided to move Feed Your Passion to November, we could have a booth at Apple Fest and advertise it there.
- If we actually wanted to do Feed Your Passion this November, the August meeting could be around planning it. Or we could do it a year from November. Or in the spring.
- Amy will look for information on Portsmouth PL’s event.

9. Executive Session   N/A

10. Next meeting date and adjournment  

Motion passed to work on the book sale next Wednesday in place of a July meeting. We'll resume regular meetings in August. (Sandy motioned, Josie second.)

Next meeting: Tuesday, August 8th, 6:30pm.

Motion to adjourn passed (Sarah motioned, Matt second.) 8:05pm.




Friday, June 9, 2017

Director’s Report to FOSTL Wednesday, June 7, 2017

Updates on Library Staff
·         Good applicants for Adult Services Coordinator; decision by fall
·         Vermont Library Conference, May 18, Killington— visits to 3 libraries
·         Playaway tablet technology as empowering device; and raffle won!
·         Board development: Diversity Summit, NELA, Wednesday, July 26, Hadley MA
·         nelib.org/nela-2017-diversity-summit/ to register; attend with Amy?
·         “Libraries are for everyone; serving the needs of our most vulnerable community members” Loida Garcia-Febo, President-elect American Library Association
·         “Creating a culture of change: LACL builds equity from the ground up”
·         NELA Annual Conference, October 22 – 24, Burlington VT,  RECHARGE 2017

Building
·         Promise Community Grant for services to birth to 6 and parents is due; Library key site for partnering with other local services like Edgar May, SAPCC
·         “Trauma informed design” and furniture and private meeting space, possible
·         Staff rolling out nametag initiative
·         Capital Budget plans: slate roof, children’s ceiling

Programs
·         May11: VT PBS The Opiate Effect with panel discussion to follow
·         May 17: 3rd annual Feed Your Passion, 5 – 7pm, presenters everywhere
·         May 31: BGD movie connection, 13th with VINE; good turnout. More films?
·         Brown Girl Dreaming comes to an end; Great Hall party June 5
·         Backyard Composting, Thursday, June 8,  5:30 pm. 49 attended
·         Rain Gardens with Jan Lambert, in planning. Other topics?
·         Providing Health Care for All. Ted Cody, film & discussion. Thursday, June 15, 5 pm
·         Summer passport to Vermont Libraries, self-directed visits around the state
·         Adult SRP, July 5 – August 19. Weekly raffle (VAULT and CoOp), end of summer raffle (movie date); speakers Rebecca Polk, a Peace Corps volunteer, travel for a purpose, community heroes
·         Children’s SRP, same dates, Common, Police & Fire & school bus; lunch site to 8/25
·         Paul Ippolito and other performers, Summer Encore Theater
·         Building a Better World/ Community; architecture, spirit, community strengths

Trustee Update
·         Waiting for select board re: Barbara Ball appointment

FOSTL
·         Meeting June 7; next meeting July 5
·         Focus now completely on book sale July 14 – 15
·         Apron purchase, nodding to trustee tshirts

·         Sorting schedule: Mondays, 9 – 12 noon, Wednesdays, 4 - 7
TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, June 13, 2017
6:30 pm at the Library
  AGENDA

1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the May meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Policies:  Behavior Guidelines, lost material retrieval methods, Collection Development Policy. Behavior guidelines and policies online at springfieldtownlibrary.org under POLICIES

8.   Review of Feed Your Passion

9.   Executive session if needed


10.  Next meeting date and adjournment

Wednesday, May 10, 2017

Director’s Report to Trustees      Tuesday, May 9, 2017

Updates on the Library
·         Staffing changes: resignations, new hire Sue Morin
·         Staff list
·         Adult Services Coordinator, new opening May 8
·         Ad and job description (for information)
·         Capital Budget plans: slate roof, children’s ceiling, masonry
·         Lighting plans still under consideration
·         Staff professional development:  Michelle, 2 days of VELI STEM
·         Vermont Library Conference, May 18, Killington—all staff attending

FOSTL
·         Membership forms for anyone not in FOSTL
·         microfilm reader, computer, hub
·         blinds in children’s room
·         Book sale publicity in lobby, Facebook, online
  
Programs at the Springfield Town Library
·         AARP tax filings up 41% at the Library
·         Volunteer Appreciation day, 20 attended including Tom Yennerell
·         May11: VT PBS The Opiate Effect with panel discussion to follow
·         May 17: 3rd annual Feed Your Passion, 5 – 7pm, presenters everywhere
·         May 22-24: family story residence at Riverside MS with Natalie Kinsey Warnock, sponsored by the Ro Ratti fund, part of Brown Girl Dreaming (BGD)
·         Tentative: May 24: Moonlight Davis, Riverside and STL, Ro Ratti fund, BGD
·         May 31: BGD movie connection, 13th with VINE
·         Tentative: June 1: BGD town celebration of teen artists, VAULT/STL or Great Hall

·         June 8: Backyard Composting, 20+ registered