Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Friday, December 16, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, October 11, 2016  Minutes
6:30 pm

Pat Magrosky called the meeting to order at 6:30 pm. No members of the public were present to comment. Oliver Owen took the minutes.

The board approved the minutes of the September meeting.

Amy presented the director’s report.

The board approved the Library’s use of the new town volunteer form. Volunteers will sign an agreement to keep library observations confidential.

After a lengthy discussion, the board agreed to a general policy of celebrating winter rather than a religious holiday. No changes were made to current policy.

The board talked about whether having a Keurig coffee machine in the Library was a sustainable energy practice. Amy will research compostable cups which could be recycled before proceeding.

No executive session.

The next meeting would normally by November 8. Since that night is the presidential election, the board decided to meet November 15 instead.


The board adjourned. 
Director Report to the Trustees
December 13, 2016

Budget review
·         Overall level funding
·         Capital budget: elevator project
·         Staff training up from $1500 to $1700
·         Staff memberships and conferences up from $1000 to $1200
·         Let your voice be heard, 5/18, 2017, Unconference in Killington;
·         Joint New England Library Association, VT Conference, 10/22 – 24, 2017, Burlington
·         Trustee Conference, first weekend in November

Review of Notice of Trespass
·         Filed with police advice
·         2 filed between April 2016 and December 2016
·         Notice typically runs one year
·         Procedure if director is asked to review
·         Pertinent correspondence

Staff
·         Visits planned 12/12, cancelled with weather. January?
·         Library closed December 23 – 27 and December 31 – January 2

Building
·         Expecting new shades
·         Heating completion date
·         Door issues

Programs at the Springfield Town Library
·         Yarning for a Cause, Wednesdays, 6 – 7 pm, front page story Reporter
·         Brown Girl Dreaming, Jacqueline Woodson, Newbery Honor, National Book Award, Coretta Scott King Award
·         Genealogy, poetry, and art; Dan Heller; Riverside MS and The Vault

·         Programs in January: exercise, nutrition, personal care
Town of Springfield
Library Board of Trustees
6:30 PM, December 13, 2016

1. The meeting was called to order at 6:35 p.m.
Present: Pat Magrosky (chair), Kerstin Burlingame, Richard Cofrancesco, Josephine Hingston, Matthew Pincus, Sandy Richardson, Amy Howlett (director), Terri Huck (taking minutes)
Absent: Judith Edwards

2. Additions/subtractions to agenda: None

3. Public comments: Kerstin shared a comment from someone who attended the open house and said the library should bring Santa back to make it more child-friendly and increase attendance. Amy said FOSTL chose to make it for adults; about 70 people attended.

4. October minutes, Josie moved, Sandy seconded, minutes approved
November minutes, Sandy moved, Rich seconded, minutes approved

5. FOSTL liaison report: No report

6. Director’s report: We discussed the budget and the increase to the capital budget to cover the elevator.
We reviewed the notices of trespass. The board decided not to change the routine period that a notice of trespass runs, one year.
Amy will continue looking for a clerk to take board minutes.

7. Old business: Pat asked about the Keurig coffee machine. Amy said staff are researching prices and options for a six month starter budget and will present a proposal to FOSTL.

8. New business: Petitions for 2 new trustees due 1/30/17. Amy will reach out to new trustees. We discussed options for recruiting new trustees and the process for becoming a trustee. Kerstin suggested young parents might be an appropriate addition to the current board. We discussed whether to continue generating paper for the meetings. At Matt’s suggestion, Amy will create a PDF of the documentation for the meeting and post it on the Library website ahead of time. The Library can provide laptops or tablets for anyone who prefers to consult the documents from the web during the meetings.

9. Executive session not needed

10. Next meeting: January 10


Matthew made a motion to adjourn the meeting, Sandy seconded, all agreed.

Thursday, December 8, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, December 13, 2016
6:30 pm

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public Comments

4.   Review and approve minutes from the November meeting

5.   FOSTL Liaison Report

6.   Director’s Report

7.   Old business:

8.   New Business: petitions for 2 new trustees due 1/30/17; update on clerk

9.   Executive session if needed 


10.  Next Meeting Date and Adjournment