Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Friday, April 29, 2016

Springfield Town Library     Corrected May 10, 2016
Board of Trustees
Springfield, Vermont
Meeting Minutes: April 25, 2016

In Attendance: Amy Howlett (Director), Pat Magrosky, President; Kerstin Burlingame,

VicePresident; Josie Hingston, Matthew Pincus, Richard Cofrancesco, Oliver Owen (Minutes)

Call to Order: Pat called the meeting to order at 6:32 PM.
Public Comments: The Board welcomed Amy Howlett, Springfield’s new Library Director.
Josey passed along a comment she received from a patron.

Minutes: Motion to accept the Feb. 22nd minutes was made by Matthew, seconded by Josie. The board accepted the February minutes. Motion to accept the March 4th minutes was made by Kerstin, seconded by Richard. The board accepted the March minutes.

Old Business:
Building Maintenance and Improvements: The boiler replacement project will be given first
priority in order to get it done before next winter. Amy and Town Manager Tom Yennerell will
meet soon to plan the replacement. The project may cause interruptions to normal library
functioning. The lighting plans may have to wait 4-6 months. Carpeting in the Flynn room was
briefly discussed; it was noted that Russ had recommended carpet tiles for the Flynn room.
Library café: The Board discussed the possibility of a Library café— a comfortable place with a
couch, chairs, and a Keurig coffee machine. The potential problem of hard to clean drips on the
carpet was raised. Locating the café on a floor with a hard surface would eliminate that problem.
The current policy on beverages in the library is that food and drink are restricted to certain
areas, but it is unclear as to where those areas are located. Staff will be asked for their input
about the café. Amy will contact libraries in the area that have cafés and report back to the board
with information on the topic.

Feed Your Passion” Event: After discussing possible conflicts, the Board decided to hold this year’s event on June 8th from 5:00-7:00 PM. Board members were asked to contact their potential presenters and vendors to communicate the date and times.
Potential Presenters —Topics: Chuck Gregory—Vendor-based oversight; Gabe Streeter—Trout River Brewery; Jase and Cliff —Bees; Zinny – Bearded Dragon; Eva – Cake Decorating; Keith and Christian – Smoothie Bicycle; Elliot Thompson – Cinema; John Sinclair – How to pick a dentist; Diane – Calvin Coolidge; Marita Johnson – Irises; Walter Krupinski – Investing; Sabrina Smith – Steampunk; Kelly Stetner – River Bugs; Charis Boke – Cultures; Kay Faust ; Stellafane – Telescopes; Dark Mountain Games – Gaming; Stringfield Springers Music. Potential Vendors: Aroma Catering, 371 Pizza, Hartness House, Perkins Deli, Springfield Food Coop, Oriental Palace, 56 Main.

To Do List for our next meeting, May 10:
Publicity: Firm up plans for a “Feed Your Passion” event poster. (Think: Simple, Striking, Crazy, e.g. Photo of lizard.) Contact Red House Press about printing posters. Place posters in schools, coop, etc., and on website. Advertise event on SAPA TV. Remind patrons of past events the library has hosted and alert them to upcoming events with a poster. Send an article to the local newspapers. Ask Springfield Police Department to display event on their electronic sign. Blitz on Facebook.

Presenter/Vendor Needs: Create final list of presenters and a map of their locations in the library. Presenters might need access to an overhead projector and screen, which they would need to arrange in advance.

About alcohol: there was a brief discussion about the possibility of alcohol at the event, for tasting purposes only. It would be preferable to have a licensed caterer or bartender for reasons of legal liability. It was decided that further investigation would be done and reported at the next meeting.

Meeting Date Discussion :The Board explored the possibility of changing the Board of Trustees regular meeting date to the second Tuesday of every month, instead of the second Monday of every month. After discussing the potential change, Trustees decided to have Amy warn Tuesday, May 10th at 6:30 as a date for a “special meeting,” at which time the Board will make their decision. Pat will contact Sandy about the change.

FOSTL Liaison: Matt attended the March FOSTL meeting and reported that they are not interested in hiring a taxi service to transport troubled patrons. They reiterated their interest in spending money on services that could provide benefits to the broader community, citing draperies and chair reupholstery as recent examples of this preference. FOSTL held their annual meeting on April 6. Elections were held with the following results: Warren Cross, President; Pat Graves, Vice President. Carole Vasta Folley presented How to Grow a Playwright. FOSTL’s next meeting is May 4. Josie will represent the board and formally invite FOSTL to the “Feed Your Passion” event.

Director’s Report: Staff has been using their personal email accounts to conduct library business and would prefer to have their own library accounts. Amy is working to make that happen. Mary Schafer has stepped down as substitute library staffer. The new courier system continues to save the library money. We will be advertising for the Youth Services Director and hope to have that position filled in July. The idea of offering Tech Drop-in help is being explored, possibly seeking collaboration with High School tech staff. Continuing, we have a volunteer gardener, 2 clerical volunteers, a tree pruner, but we do not have a volunteer policy or application. Both are needed. If we decide to take tech volunteers, they will be under close supervision in order to protect vulnerable populations. A bulletin board policy is also needed. Amy and Chris will be attending the Catamount Library Network meeting on April 26. Kathy Emmons is pulling together the adult summer reading program. Amy will get back to the board on the donation from Todd Russell, in memory of Patricia Hayden.

New Business: Amy inquired as to how Trustees would like to receive their packet. The general consensus was to have the agenda and the previous meeting’s minutes emailed to the trustees a few days in advance and to have paper copies available at the meeting.

Before adjournment a patron of the library asked to make a public comment. Springfield resident
Jack Vaughn expressed frustration that he was interrupted by the director while reading to a young child and her mother. Jack is concerned that he is not free to read to children in the public
library. Amy Howlett responded that she told the parent that Jack does not work or volunteer for
the Library. Jack will write a letter to the Board stating his concerns.

Next Meeting: Tuesday, May 10
Motion to Adjourn was made by Matthew at 8:30 PM, seconded by Josey. Meeting adjourned.
Respectfully Submitted,
Oliver Owen

Thursday, April 28, 2016

Tuesday, May 10, 2016 (special meeting)
6:30 pm


1.   Call to order
2.   Additions/ subtractions to the Agenda
3.   Public Comments
4.   Minutes from April 25 Meeting
5.   Old Business: Feed your   Passion
6.   FOSTL Liaison Report
7.   Director’s Report
8.   New Business:
9.   Executive session if needed
10. Next Meeting Date and Adjournment

Monday, April 18, 2016

Monday, April 25, 2016 (special meeting)
6:30 pm


1.   Call to order  
2.   Additions/ subtractions to the Agenda
3.   Public Comments
4.   Minutes from February and March 14, 2016 Meeting
5.   Old Business: insulation, lighting study, carpeting, boiler, café; “Geek” Event: Feed your   Passion; meeting date discussion, continued
6.   FOSTL Liaison Report – annual meeting report
7.   Director’s Report
8.   New Business: discuss packets, responsibilities, training opportunities for board   members       
9.   Next Meeting Date and Adjournment

Monday, April 11, 2016

Trustees Meeting Postponed

The Springfield Town Library trustee meeting scheduled for Monday, April 11, 2016, has been postponed.