Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Friday, December 16, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, October 11, 2016  Minutes
6:30 pm

Pat Magrosky called the meeting to order at 6:30 pm. No members of the public were present to comment. Oliver Owen took the minutes.

The board approved the minutes of the September meeting.

Amy presented the director’s report.

The board approved the Library’s use of the new town volunteer form. Volunteers will sign an agreement to keep library observations confidential.

After a lengthy discussion, the board agreed to a general policy of celebrating winter rather than a religious holiday. No changes were made to current policy.

The board talked about whether having a Keurig coffee machine in the Library was a sustainable energy practice. Amy will research compostable cups which could be recycled before proceeding.

No executive session.

The next meeting would normally by November 8. Since that night is the presidential election, the board decided to meet November 15 instead.


The board adjourned. 
Director Report to the Trustees
December 13, 2016

Budget review
·         Overall level funding
·         Capital budget: elevator project
·         Staff training up from $1500 to $1700
·         Staff memberships and conferences up from $1000 to $1200
·         Let your voice be heard, 5/18, 2017, Unconference in Killington;
·         Joint New England Library Association, VT Conference, 10/22 – 24, 2017, Burlington
·         Trustee Conference, first weekend in November

Review of Notice of Trespass
·         Filed with police advice
·         2 filed between April 2016 and December 2016
·         Notice typically runs one year
·         Procedure if director is asked to review
·         Pertinent correspondence

Staff
·         Visits planned 12/12, cancelled with weather. January?
·         Library closed December 23 – 27 and December 31 – January 2

Building
·         Expecting new shades
·         Heating completion date
·         Door issues

Programs at the Springfield Town Library
·         Yarning for a Cause, Wednesdays, 6 – 7 pm, front page story Reporter
·         Brown Girl Dreaming, Jacqueline Woodson, Newbery Honor, National Book Award, Coretta Scott King Award
·         Genealogy, poetry, and art; Dan Heller; Riverside MS and The Vault

·         Programs in January: exercise, nutrition, personal care
Town of Springfield
Library Board of Trustees
6:30 PM, December 13, 2016

1. The meeting was called to order at 6:35 p.m.
Present: Pat Magrosky (chair), Kerstin Burlingame, Richard Cofrancesco, Josephine Hingston, Matthew Pincus, Sandy Richardson, Amy Howlett (director), Terri Huck (taking minutes)
Absent: Judith Edwards

2. Additions/subtractions to agenda: None

3. Public comments: Kerstin shared a comment from someone who attended the open house and said the library should bring Santa back to make it more child-friendly and increase attendance. Amy said FOSTL chose to make it for adults; about 70 people attended.

4. October minutes, Josie moved, Sandy seconded, minutes approved
November minutes, Sandy moved, Rich seconded, minutes approved

5. FOSTL liaison report: No report

6. Director’s report: We discussed the budget and the increase to the capital budget to cover the elevator.
We reviewed the notices of trespass. The board decided not to change the routine period that a notice of trespass runs, one year.
Amy will continue looking for a clerk to take board minutes.

7. Old business: Pat asked about the Keurig coffee machine. Amy said staff are researching prices and options for a six month starter budget and will present a proposal to FOSTL.

8. New business: Petitions for 2 new trustees due 1/30/17. Amy will reach out to new trustees. We discussed options for recruiting new trustees and the process for becoming a trustee. Kerstin suggested young parents might be an appropriate addition to the current board. We discussed whether to continue generating paper for the meetings. At Matt’s suggestion, Amy will create a PDF of the documentation for the meeting and post it on the Library website ahead of time. The Library can provide laptops or tablets for anyone who prefers to consult the documents from the web during the meetings.

9. Executive session not needed

10. Next meeting: January 10


Matthew made a motion to adjourn the meeting, Sandy seconded, all agreed.

Thursday, December 8, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, December 13, 2016
6:30 pm

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public Comments

4.   Review and approve minutes from the November meeting

5.   FOSTL Liaison Report

6.   Director’s Report

7.   Old business:

8.   New Business: petitions for 2 new trustees due 1/30/17; update on clerk

9.   Executive session if needed 


10.  Next Meeting Date and Adjournment

Friday, November 18, 2016




Town of Springfield
Library Board of Trustees
Tuesday, November 15, 2016
Special Meeting 6:30 pm

The meeting was called to order at 6:40 pm.

Present: Pat Magrosky (chair), Matthew Pincus, Richard Cofranscesco, Sandra Richardson, Kerstin Burlingame, Amy Howlett (director)

Absent: Judith Edwards, Josephine Hingston

Public Comments: Sandra wants to extend a thank you to FOSTL for their October book sale which raised $1,154.50 in three hours.

Review and approve minutes: No minutes to review/approve; Pat asked, “Could the fact that we don’t have minutes to share with the public hurt us?” Amy will continue asking for minutes and construct from notes.

FOSTL Liaison Report: December 9th will be the FOSTL Holiday Party from 5:30-7:00. Trustees are encouraged to bring cookies or other refreshments to share. The Trustees will contribute to the children’s raffle basket, gender neutral, ages 3-10. Have the goods to donate by December 2. Set-up will be Tuesday, November 29th at 10:00 am if anyone would like to help.

Director’s Report: to be added in.

Another event in the works – Steampunk Spine Label; Jo Coleman contacted Tech Center and students made 9 new colorful designs for a steampunk spine label – the winner will be put on STL library books.
 
Old Business: 
Café Keurig – are there recyclable/compostable cups?  Yes! Have a little café/reading nook now that does get used.  Pat says “Let’s do it!” The coffee will be $1.00 per cup. Flexibility is crucial to libraries now – that is the trend. We’re buying curtains for the Flinn room – they are more expensive so they are insulating. Amy would like more comfortable chairs around library. 

New Business:
Local request to leave funding petition at the front-desk: The library does provide space for petitions but does not endorse any petitions or candidates per the policy reviewed at the meeting.  Amy prefers them away from the front desk. All petitions should be in the same space and treated the same.

Executive session (if needed):
Review role of minutes taker:  Sandra motioned to go into executive session to consider a personnel matter, Richard seconded.

Out of Executive Session: Amy offers to follow up with Accounting and Town Manager on how recorder is paid and to advertise for new recorder/minutes taker.

Next Meeting Date and Adjournment:
December 13, Tuesday at 6:30 pm
Nomination for board trustee positions should be discussed at December meeting;  discuss Library Director evaluation.
Kerstin motioned to conclude the meeting; Sandra seconded.

Meeting adjourned at: 8:04 pm

Respectfully submitted by Kerstin Burlingame

***Another public comment added later in meeting – Maps Speak – “That was a great way to bring community into the library.” Abenaki speaker came and talked with 7th graders about where things would’ve been 200 years ago – terraces, fields, living spaces, etc.

Friday, November 4, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, November 15, 2016
Special Meeting   6:30 pm
  AGENDA

1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public Comments

4.   Review and approve minutes from the October meeting

5.   FOSTL Liaison Report

6.   Director’s Report

7.   Old business: café/ Keurig discussion, continued

8.   New Business: local request to leave funding petition at the front desk; handling other petitions; review role of minutes taker and Open Meeting Law

9.   Executive session if needed


10.  Next Meeting Date and Adjournment

Thursday, October 6, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, October 11, 2016
6:30 pm

  AGENDA


      1.      Call to order
 
2.      Additions/ subtractions to the Agenda
 
3.      Public Comments
 
4.      Review and approve minutes from the September meeting
 
5.      Old Business                                                                                               
 
6.      FOSTL Liaison Report
 
7.      Director’s Report
 
8.      Policy:
·         new town volunteer form,
·         new confidentiality signature (2014 policy)
·         library holiday decorations

                  9.      New Business:
·         review library budget
·         café discussion
·         Children’s Library furniture

                   10.  Executive session if needed

                   11.  Next Meeting Date and Adjournment





Note: trustees planning to attend by phone, please make arrangements ahead. We will use a good conference phone at this meeting.

Monday, September 19, 2016

Springfield Town Library
Board of Trustees
Springfield, VT
                                         DRAFT Meeting Minutes: September 13, 2016

In attendance:  Pat Magrosky, president; Richard Cofrancesco, Sandy Richardson, Josey Hingston,  Amy Howlett (director), Oliver Owen (minutes). Online attendance: Judith Edwards, Kirsten Burlingame, Matthew Pincus.   Public present: Seth and Monica Lauritsen


1.      Pat Magrosky called the meeting to order at 6:37 PM.

2.      Public Comments: Seth Lauritsen described his proposal for a wizarding weekend to be held in part at the Library, Friday, October 28.  Josey Hingston moved to formally support Wizarding Weekend and to attract as many children as possible to the event.  Pat Magrosky seconded the motion, which passed unanimously.  Seth can be reached by email at grocery”at”springfieldfood.coop.

3.      Minutes of September 13, 2016:  Sandy Richardson moved to accept the minutes.  Richard Cofrancesco seconded the motion , Judith Edwards abstained, and the motion passed.

4.      Old Business:  Pat Magrosky reported that with the combination of strong volunteer turnout and brisk book sales, the Armory book sale was a huge success.  A follow-up book sale by donation will take place on October 8, from 9 to 12 PM, the same weekend as Apple Fest.

5.      FOSTL:  Amy Howlett announced that FOSTL will host an open house Friday, December 9 at 5:30.  Pat Magrosky will attend the FOSTL meeting, October 5, at 6:30 in the Library.

6.      Director’s Report:  Amy Howlett described the boiler project with HB Plumbing and Heating, beginning September 19.  Library staff moved staff furniture.  The project will last 2 weeks, with minimal impact on the public. Plans for a phased insulation project are in the works.  The Fire Marshall walked through the building and staff are carrying out safety recommendations.
Staff and FOSTL are working on a cafe, with furniture, a Keurig, and planning policies to benefit patrons with allergies. 
The Endurance: Shackleton’s Legendary Antarctic Expedition is a Springfield reading event.  Peter Labelle will speak at 6:30, October 6 on  Antarctica and South Georgia – 100 years after Shackleton.
The Flynn Room has a display on Emergency Preparedness. The Library celebrates Banned Books Week, September 25 – October 1 with selfies and the books to stand up for.  The Library continues to seek displays, with SOVERA in Chester planned for October. Matt Pincus recommended using a variety of social media and traditional displays to promote.
Staff and volunteer updates: Michele Stinson is the new Youth Services Librarian. Nick Dominick is the new Materials Handler. Bill Mattoon of FOSTL is evaluating book sale items and listing them online for collector purchase.
Education: the Vermont Library Trustee and Friends Conference is in Stowe, Saturday, November 12. Keynote Rebecca Smith Aldrich is excellent. Amy will explore a van rental for the trip. Amy is going to the New England Library Association Conference in Danvers, October 16-18 as a Conference Committee member and presenter. 
The Library plans to work with the Vermont Community Foundation on planned giving.  The board of trustees discussed whether to pursue the 501(c)3 IRS status.  Amy encouraged more conversation on this topic.    

7.      New Business:  Amy will provide a budget report update for next meeting.  

8.      Next regular meeting: October 11, 2016, 6:30, second floor of the Library.

9.      Josey moved to adjourn the meeting.  Richard Cofrancesco seconded the motion and the meeting adjourned.
Respectfully Submitted,

Oliver Owen