Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Wednesday, November 25, 2015

Minutes -- November 9, 2015 Library Board of Trustees Meeting

Springfield Town Library
Board of Trustees
Springfield, Vermont
November 9, 2015 Minutes

In Attendance: Russ Moore (Director),Pat Magrosky, Chair; Kerstin Burlingame, Vice-Chair, Josie Hingston, Kevin Coen, Steve Matush, Sandra Richardson, Oliver Owen (minutes). Absent: Matt Pincus

Meeting called to order at 6:32 by Pat.

Public Comments. Russ received many favorable comments from library patrons following the recent program featuring Willem Lange, adding that fifty or more people attended.

Minutes.  Motion to accept the September minutes as presented was made by Sandra, seconded by Steve.  Board accepted the September minutes.  Motion to accept the October minutes as presented was made by Kerstin, and seconded by Sandra.  Board accepted the October minutes.

Old Business.  Airport memorabilia.  The possibility of a temporary display of Springfield Airport memorabilia, located in the Flinn Room underneath the portrait of Mrs. Hartness was discussed. 
Flinn Room Lighting. Russ said he did not have the work estimates on hand, but recalled that it would cost about $4000 to repair the chandeliers, and we may be better off replacing them.  FOSTL could help pay and other sources of funding could be explored so as to not cut into operating expenses. 
Children’s Library Assistant.  Eight applications for this temporary position are being reviewed by Russ and the library will be accepting applications until Nov. 25th.  The position could start January 4th and run for a duration of 6 months, at 10 hours per week and $18/hr.  Russ will begin interviewing applicants soon. Meanwhile, Pat Day is being paid to do cataloging of Children’s stuff.  And Melissa Post was been hosting Story Hour in recent weeks and will carry on through the 1st week of December. Sandra initiated discussion on the possibility of the next temporary Children’s Library Assistant morphing into a full time position.
Library Director.  Russ handed out a job description and a search schedule for hiring his replacement for after his retirement April1, 2016. Russ provided a verbal overview of all sections of the job description and some suggested grammatical changes were noted. Russ commented that he did not get into the statistics and reporting aspects of the Director’s position in the job description.  Russ asked that further suggested changes to the Director’s Job description be submitted to him by email by this Thursday so that the he can submit to the town manager and post the job soon. Brief review of search schedule here: deadline for applications: Jan 5.  Review applications.  Interviews could be run through mid-January.  Hire by Feb. 1st.  Start: March 21st with at least a 2 week overlap. 

Budget..  Russ has volunteered to postpone receipt of  some of his benefits until next year in order to balance this year’s budget.  Russ will be presenting the 2016 budget to  town officials in December and will ask for only a $211 increase. 

FOSTL. The board agreed to set up tables and chairs at the holiday party.  Decoration date: December 1.  Party date: Friday, December 11, 6-7:30.  Refreshments?  Pat is going to call Bunni to ask about setting up a couple tables and running a little book sale; $1-2 per book complete with wrapping paper volunteers.  Books would be collected through board collaboration with Russ and donations would be paid to FOSTL.  Also, Bunni is stepping down as FOSTL President and there is a need for someone to step into that position.  Reminder to renew your memberships!  Also, the raffle is coming up and the board is still looking for donated items to auction off.  Please get your donations submitted to Russ no later than Monday.  Pat will be collecting the donations from the library next Tuesday morning.

Director’s Report.  Annual Report to Town was sent out.  Annual Public Library Report (coming up) has no minimum standard.  Bell ringers are ongoing.  Story Time with Melissa Post runs through the 1st of December.  The library has hosted Medicad/Medicare discussions.  The Woman’s Freedom Center had an event.  The library has a new Page, welcome high school student, Olivia Hoag. Former Springfield Library employee Art Huston died recently.  Russ pointed out that the Library Board of Trustees is not officially in the charter, but was in fact created under town ordinance.  Russ suggested that the board make it part its job to assist if the town does indeed take part in a charter revision process. Russ suggested that to do so the board would need to promote the charter at town-wide meeting.

Vermont Library Trustees and Friends Association Annual Conference.  Kevin and Josie attended this conference and shared about their experiences. Josie experienced new computer programs such as “scratch”, explored issues of technical literacy, maker spaces, worked with LEDs, textiles, robots, scribblebots, and conductive thread.  Kevin attended a workshop on “Building Capacity” and came away with the possible solutions of running a capital campaign or hosting pub trivia night in the library. Kevin and Josie also returned with a Health Screening questionnaire.          

Next meeting. January 11, 2016 at 6:30

Meeting adjourned at 8:05

Respectfully Submitted,
Oliver Owen


Friday, November 6, 2015

Agenda -- November 9, 2015 Library Board of Trustees Meeting



Monday, November 9, 2015
6:30 pm



1.   Additions to the Agenda

2.   Public Comments

3.   Minutes from September 14 and October 12, 2015 Meetings

4.   Old Business
      FY2017 Budget

5.   FOSTL Liaison Report

6.   Director’s Report

7.   New Business
      Annual Report
      Vermont Library Trustees & Friends Annual Conference Report

8.   Next Meeting Date and Adjournment

Minutes -- September 14, 2015 Library Board of Trustees Meeting

Town of Springfield
Library Board of Trustees
September 14, 2015
Present: Russ Moore Director, Patricia Magrosky Chair, Kevin Coen, Sandra Richardson, Steve Matush, Josie Hingston, Matthew Pincus.

Pat called the meeting to order at 6:32pm
Additions to the Agenda
New business: Display case from the Airport commission.  

 Public Comments: Steve shared that a patron had expressed interest in the Library possibly purchasing a 3D printer.  Russ has information that he will email to the Board members on 3D printers.  Pat shared that there had been many comments and concerns about Miss. Cheryl leaving. 

Minutes from July 13, 2015 and June 8 2015 Kevin moved to accept minutes from June 8, 2015 with minor changes. Steve seconded. Minutes were accepted as amended. Sandra moved to accept minutes for July 13, 2015 as presented, Josie seconded.  Minutes for July 13, 2015 were accepted.

Old Business: The Board went into Executive Session to discuss the personal situation.  The board will compose a draft letter to present to the town manager by Friday September 18, 2015

FOSTL Liaison: Russ shared net profit just over $7,000.00 from the book sale.  As every year the issue arrives what to do with the left over books. 9-10 watermelon boxes have been donated to the recycle center.  Russ has been in contact with Better World Books.  They will take what we have and turn around.  Concern about the looks of the Flinn Room looking kind of “shabby.” The “Friends” are looking at the curtains and possibly new seating.  The board agrees that the Library could use some sprucing up.  Sandra will attend the next meeting October 7, 2015 at 6:30pm

Directors Report:  We loaned more items to other libraries than any other library in the state. Resource sharing grant based on those figures has been received.  This will offset the postage for the inter library loans.  First round of digitized SHS year books are here.  Over Labor Day there was a wedding party that had their wedding photos taken in the Library.  Russ is waiting for the photo’s to be shared.  Still having the bats re-entering the building.  The custodian has taken an interest in the bats and has worked with a professor from Dartmouth who has taken some bats for study.  A proposal for security cameras and lighting out back came in at $10,000.  This just seems to be high. 

New Business
Peter from the airport commissions has inquired to have a display case for Airport memorabilia.   The board agrees that a temporary display would be more appropriate at the Library.

Preliminary FY2017 Budget Discussion: Russ will put into the budget a request for energy conservation measures.  Russ would like to add $500 to include museum and park passes to the membership budget.  The town manager is asking Department Heads for capital improvement plans.

Next meeting Oct 12
Meeting adjourned at 8:14pm