TOWN
OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
SPECIAL MEETING
March 26, 2015
5:30 pm
AGENDA
2. Public Comments
3. Geek the Library Campaign Planning
Thursday, March 19, 2015
Friday, March 13, 2015
Minutes -- March 9, 2015 Library Board of Trustees Meeting
Town of Springfield
Library Board of Trustees
March 9, 2015
Meeting called to order at
6:30.
Present: Patricia
Magrosky, Steve Matush, Kerstin Burlingame, Matthew Pincus, Josephine Hingston,
Kevin Coen, Sandra Richardson, Russ Moore - Director
1. Organizational
Meeting:
Election of Chair, Vice Chair, FOSTL Liaison
Steve nominated Pat for Chair - passed
unanimously
Kevin nominated Kerstin for Vice Chair - passed
unanimously
Discussion of FOSTL liaison - formal appointment for duties that
are generally split up between board members. General feeling and experience is
that all board members are acting to cooperate and confer with FOSTL (all are
fulfilling the duties of a liaison).
Steve moved that for the span of a year,
trustees share the responsibilities of FOSTL liaison Pat seconded. Motion passed unanimously.
Adopt Board Procedures
Modified informal Robert’s Rules of Order have been in use and
continue to meet the needs of the Board.
Pat moved to continue using modified informal
Robert’s Rules of Order Sandra seconded. Motion passed unanimously.
Board Evaluation
Library IQ test - 15 questions from The
Institute of Museum and Library Services
Reviewing library goals and objectives and plan
- takes place as needed.
2. Additions to the Agenda - none
3. Public Comments -
A
patron submitted concern over library programs for adults being held often or
even primarily off-site (generally at the Congregational Church). Similar comments to Trustees and Russ were
noted Discussison of the comment under New Buisiness.
4. Minutes from February 11, 2015 - Pat moved to accept the minutes as presented. Kerstin seconded. Motion passed unanimously.
5. Old Business
Geek the Library - June 30 2015 is our deadline for using the Geek materials. A discussion of venues
was resolved through referral to earlier discussion and consensus around the
importance of holding library events at the library. For Geek the Library, a family friendly event just after the end of the
school year (mid-June) would offer residents an early summer community event at
the library that would offer some fun activities (a photo booth, a costume
contest, a book hunt or Easter egg hunt), possibly some food (a tasting
session, or tapas, perhaps produced in cooperation with the RVTC culinary
program), and examples of local experts ‘geeking’ their passion.
It
is the consensus of the board that this event will require extra-ordinary
organization (we cannot expect regular meeting times to meet the needs of this
event). Therefore, the Board will get
hold a special meeting at the Riverside Restaurant, March 16th, 6pm.
Director’s Job Description --Tabled due to lack of time.
6. FOSTL Liaison Report
FOSTL has applied for Reinstatement as an active corporation with the VT
Secretary of State. Their annual meeting
on April 1 will include a vote on revised bylaws.
7. Director’s Report No report due to lack of time.
8. New Business
The
Adult Program Coordinator submitted a letter explaining why events are held
off-site. Russ added that is mostly
as a function of space - fire safety and climatic comfort are a risk during
more popular, high-volume library events. Programs with Ken Burns, Tomie DePaola and Nick Daniloff have been held at larger venues
for many years, he said .Event organizers also appreciate that events held at
the CC do not require organizer to stay late after events (resulting in
organizer leaving venue alone). Russ clarified that the rental agreement(s)
with the CC do include room set-up and break-down. Russ indicated that additional staff can be
available in the Library during programs after closing, and that the custodian
can put things away before opening the next morning.
General
consensus shared was that having a program held somewhere other than the
library takes impact away from the library being associated with these
programs. Board and Director agree that programs should be held in the Library
whenever possible, with the understanding that a certain degree of star power
will require a larger venue.
Steve
moved to adjourn at 8:06, motion passed unanimously!
Tuesday, March 10, 2015
Minutes - February 11, 2015 Library Board of Trustees Meeting
Town
of Springfield
Library
Board of Trustees minutes
February
11, 2015
Present: Russ Moore Director, Kevin Coen Chair, Kerstin Burlingame, Sandra
Richardson, Patricia Magrosky, Guest Josie Hingston.
Kevin called the meeting
to order 6:35pm
Additions to the Agenda:
There were no additions
to the agenda.
Public comments:
Sandra shared a concern
from a patron about folks sleeping in the library. Russ explained that he
hasn’t seen this often. There have been a few times that a patron may shut his
eyes, as the library is warm and quiet.
Minutes from January 13,
2015: Patricia's last name
“McGrosky” should be Magrosky. “Matt” goes by Matthew. Old Business:
change “David” to patron. Patricia moved to accept the minutes as amended;
Kerstin seconded. The Board accepted the minutes.
Old Business:
Directors Evaluation -The board went over the evaluation. The
trustees talked about the criteria ensuring that there is a staff liaison
to the friends. This is going to be taken out of the evaluation.
Geek the LIbrary
Campaign-Push Out TImeline:
Kevin suggested getting on the agenda for the Friends annual meeting,
just to get the campaign out. Russ suggested the campaign could be launched
during April 12th-18th, which is National Library Week. The following
week is spring break, and the library could host activities for children and
families. Patricia mentioned sending out a flyer to the schools for the
spring break. Cheryl usually has 3 days of programs during vacations. Kevin is
going to see if the Great Hall is available for Thursday the 16th, with Tuesday
the 14th as a backup date. The Board is going to break up into 3 groups
and plan this event: Geek Recruitment- Kevin and Patricia;
Advertising/marketing -Kerstin and Josie; Facilities/set-up/food- Russ and Sandra.
All groups will set up times to get together.
Budget: The lighting Capital project has been reduced
to $10,000 and changed to Energy Savings. .
FOSTL Liaison Report: FOSTL Board proposed revisions to their
by-laws, talked about what to spend money on, and how much money to spend.
Money was put aside for possible legal fees. They are an inactive
non- profit corporation now, looking at changing to active status. The Annual
Meeting is April 1, 2015, with performer Adam Boyce. The book sale will be held
for two days at the Armory, possibly Friday and Saturday, July 17th and 18th.
The Friends received a donation for $700.00 to to be spent on
books.
Directors Report: Ice damage caused lots of leaks in the
children’s room. The Town manager gave approval for Russ to hire
Jancewicz roofing to clear off the ice. The leaking has stopped.
The Town Manager was in the library at 7AM to see that the job was
getting done. The energy audit has begun. The building seems to be
settling, possibly due to earthquakes. Catamount has a new member, West
Rutland. Guilford has sent in an application as well as Randolph.
Table the New Business
Next Meeting Date and
Adjournment:
Next meeting is March 9,
2015 at 6:30 PM. Meeting was adjourned at 8:05 PM.
Saturday, March 7, 2015
Agenda -- March 9, 2015 Library Board of Trustees Meeting
TOWN OF SPRINGFIELD
LIBRARY
BOARD OF TRUSTEES
March
9, 2015
6:30pm
AGENDA
- Organization
- Election of Chair, Vice Chair,
FOSTL Liaison
- Adopt board procedures
- Board Evaluation
- Additions to the Agenda
- Public Comments
- Minutes from February 11, 2015
Meeting
- Old Business
.
April Event/Geek the Library
a.
Director’s Job Description
- FOSTL Liaison - Kevin
- Director’s Report
- New Business
.
Programs off site
8. Adjournment
Next Meeting: April 13,
2015
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