Town of Springfield
Library Board of Trustees
March 9, 2015
Meeting called to order at
6:30.
Present: Patricia
Magrosky, Steve Matush, Kerstin Burlingame, Matthew Pincus, Josephine Hingston,
Kevin Coen, Sandra Richardson, Russ Moore - Director
1. Organizational
Meeting:
Election of Chair, Vice Chair, FOSTL Liaison
Steve nominated Pat for Chair - passed
unanimously
Kevin nominated Kerstin for Vice Chair - passed
unanimously
Discussion of FOSTL liaison - formal appointment for duties that
are generally split up between board members. General feeling and experience is
that all board members are acting to cooperate and confer with FOSTL (all are
fulfilling the duties of a liaison).
Steve moved that for the span of a year,
trustees share the responsibilities of FOSTL liaison Pat seconded. Motion passed unanimously.
Adopt Board Procedures
Modified informal Robert’s Rules of Order have been in use and
continue to meet the needs of the Board.
Pat moved to continue using modified informal
Robert’s Rules of Order Sandra seconded. Motion passed unanimously.
Board Evaluation
Library IQ test - 15 questions from The
Institute of Museum and Library Services
Reviewing library goals and objectives and plan
- takes place as needed.
2. Additions to the Agenda - none
3. Public Comments -
A
patron submitted concern over library programs for adults being held often or
even primarily off-site (generally at the Congregational Church). Similar comments to Trustees and Russ were
noted Discussison of the comment under New Buisiness.
4. Minutes from February 11, 2015 - Pat moved to accept the
minutes as presented. Kerstin seconded. Motion passed unanimously.
5. Old Business
Geek the Library - June 30 2015 is our deadline for using the Geek materials. A discussion of venues
was resolved through referral to earlier discussion and consensus around the
importance of holding library events at the library. For Geek the Library, a family friendly event just after the end of the
school year (mid-June) would offer residents an early summer community event at
the library that would offer some fun activities (a photo booth, a costume
contest, a book hunt or Easter egg hunt), possibly some food (a tasting
session, or tapas, perhaps produced in cooperation with the RVTC culinary
program), and examples of local experts ‘geeking’ their passion.
It
is the consensus of the board that this event will require extra-ordinary
organization (we cannot expect regular meeting times to meet the needs of this
event). Therefore, the Board will get
hold a special meeting at the Riverside Restaurant, March 16th, 6pm.
Director’s Job Description --Tabled due to lack of time.
6. FOSTL Liaison Report
FOSTL has applied for Reinstatement as an active corporation with the VT
Secretary of State. Their annual meeting
on April 1 will include a vote on revised bylaws.
7. Director’s Report No report due to lack of time.
8. New Business
The
Adult Program Coordinator submitted a letter explaining why events are held
off-site. Russ added that is mostly
as a function of space - fire safety and climatic comfort are a risk during
more popular, high-volume library events. Programs with Ken Burns, Tomie DePaola and Nick Daniloff have been held at larger venues
for many years, he said .Event organizers also appreciate that events held at
the CC do not require organizer to stay late after events (resulting in
organizer leaving venue alone). Russ clarified that the rental agreement(s)
with the CC do include room set-up and break-down. Russ indicated that additional staff can be
available in the Library during programs after closing, and that the custodian
can put things away before opening the next morning.
General
consensus shared was that having a program held somewhere other than the
library takes impact away from the library being associated with these
programs. Board and Director agree that programs should be held in the Library
whenever possible, with the understanding that a certain degree of star power
will require a larger venue.
Steve
moved to adjourn at 8:06, motion passed unanimously!