Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Thursday, January 29, 2015

Minutes -- January 13, 2015 Meeting



Town of Springfield
Library Board of Trustees
January 13, 2015

Present:  Trustees Kevin Coen (Chair), Pat Magrosky, Matthew Pincus, Steven Matush, Sandra Richardson; Library Director Russell Moore, and  Guest Josie Hingston.

Meeting was called to order at 6:34pm.

Public Comments:
There were no public comments.

Additions to the Agenda:
There were no additions to the agenda.

Minutes from December 8, 2014:   Under Public Comments, “20 page limit” should read “$20 maximum limit.”  Under FOSTL Report, remove “this meeting will be” from the second sentence, following “The meeting will be at 7pm” .  Matt moved to accept the minutes as amended, seconded by Steve.  The Board accepted the minutes.

Old Business:
Director’s Evaluation:  Some Trustees had problems accessing the evaluation.  Pat is collecting evaluations from the Trustees and will collate them.
Geek the Library: (At the Holiday Party) A patron was “offended” by the term "Geek".  Pat elaborated on the meaning as it pertains to this application.  Those attending seemed very interested.  Matt will take pictures, and posters can be made to distribute in the community.  Pat will be in contact with Lisa Mobus at the Middle School and  with Cheryl Cox for the Elementary Schools regarding bringing “What do you Geek” to those schools.  Also, a blurb in the paper.

There was also discussion on how to bring other activities into the Library.  Russ said that those attending a recent crochet class have decided to continue to meet at the library.  Pat spoke of a Zentagle class she had attended at the Library.  Look into partnering with others in the community to have more such activities.  Question.  Are games available for checking out? No.  Probably wouldn’t work.

Budget:  There will be a public hearing on the budget on January 19.  Russ received a call from the Town Manager indicating that $15,500. had been removed from the lighting budget.  It now has re-appeared.  John Penney from Chester will be conducting an energy audit.  The cost will be $5,200.  Efficiency Vermont will re-imburse $2,600.  The audit should be complete in about 18 months.  The audit will include lighting, heating and insulation.  HB was on site in December to complete the lighting project they had been contracted to do.  Russ has proposed an increase of $3,000. in the postage line due to the increase in Catamount loans.  This cost will be offset by the move to Catamount Network.  There may be a cut back in the book budget line.

Elections:  Josephine Hingston and Sandra are circulating nominating petitions for the two Trustee slots.

FOSTL Report:  The monthly meeting was re-scheduled to January 14, 2015; Kevin will attend.  There was discussion about FOSTL acquiring 501C3 status. Hugh is not sure that this is necessary.  FOSTL does need to re-activate with the Secretary of State.  Matt will attend the February 4 FOSTL meeting.  Russ will be re-doing the reference area, eliminating out dated items.  He will be asking FOSTL to buy furniture and a Keurig to put in that area.

Director’s Report:  Russ reported that the elevator currently has a temporary permit.  There still is a pressure test that needs to be performed.  There are currently 10 libraries in the Catamount Network.   During the period Aug. 2013 through Dec. 2014  there were a total of about 10,000 transfers among the 10 libraries.  Items lent are down from 22,871 to 21,933.  There were 179 unique computer users for a total of 1,089 log ins. Tracking wireless usage was discussed.  There will be tax assistance available Mondays and Thursdays starting Feb. 9 .  The State and IRS will be sending a limited number of forms and no instruction booklets.  Cheryl Cox will be retiring in the summer of 2015 and Russ in the spring of 2016.  It will be good for the Trustees to reach out to the Town and work together to fill these vacancies.  The Children's Librarian position does not require a MLS.  The Town Manager will be coming to tour the library with Russ.

New Business:
Board Evaluation:  Russ passed out questionnaires for the Board to complete for the February meeting

Desired Director Qualifications:  The job description for the Library Director has not been updated since 1985.  Trustees are asked to review and suggest changes for the February meeting.

Next Meeting Date and Adjournment:  Next Board meeting will be February 9, 2015.  Kevin adjourned the meeting at 8:00 pm.


Respectfully submitted.
Sandra Richardson

Thursday, January 15, 2015

Minutes - December 8, 2015 Meeting



Library Board of Trustees
December 8, 2014

Present: Trustees Kevin Coen (Chair), Steve Matush, Sandra Richardson, Kerstin Burlingame, Patricia Magrosky, Matthew Pincus, and Library Director Russ Moore.  Meeting was called to order at 6:34pm.

Public Comments: Russ shared that he had received an email from a patron who was upset about how long the Library was closed for the Thanksgiving holiday.  Patricia shared a suggestion that the Library get a fax machine.  Russ explained that the Library does in fact have a fax machine with a charge of $1.00 a page with a $20 maximum limit.

Additions to the Agenda: There were no additions to the agenda.

Minutes from November 10, 2014: Under New Business:  Sue Fogg, should read Sue Fog.  Sandra moved to accept the minutes as amended, Steve seconded.  The Board accepted the minutes.

Old Business: Holiday Basket Patricia collected the “goodies” that the Trustees had brought in for the holiday basket.  The Friends had asked the Trustees to bring a mix of salty and sweet items for the Open House.  Patricia will start to set up the “Geek” promotion at 5:15pm.  Patricia asked if the Town Manager was invited to the Open House.  Russ will follow up with him again.

FOSTL Report: Kevin reported to the Trustees that the speaker for the annual meeting on April 1, 2015 will be Adam Boyce.  The meeting will be at 7pm when they have their elections.  So far the “Friends” have made $143.00 from the raffle tickets, the goal is $400.00.  Russ said that the Fax/Printer machine that the Friends had purchased a few years ago is in need of repair or replacement. 

Directors Report: Russ presented his written report to the Board.  The Bell Ringers had been postponed to December 14, 2014 at 4pm because of the storm that we are expected to get.  Building maintenance lobby lights still need repair.  Russ explained that he had already sent a 50% deposit to HB Electric back in September, with no response back as to when the work is going to be done.  Steve asked what the next step is to get the deposit back or the work done.  Russ said that he will bring this situation to the Select Board.  The elevator has received a conditional use permit issued by Bay State Elevator.  The Library staff is in process of transitioning the new software on the public work stations.  The website’s calendar had been having some glitches that should be worked out now.

New Business: Trustee Elections Sandra and Alan’s terms are up in March.  Sandra said that she would run again.  Kevin said that the Director’s Evaluation needs to be completed before new members join in March.  Kevin will email last year’s evaluation to the trustees.  Each Trustee will fill out their own evaluation and email it back to Kevin, and then Kevin will compile all evaluations into one from the Trustees.

Next Meeting Date and Adjournment:  Next meeting will be Tuesday January 13, 2015 at 6:30pm.  All Trustees will wear a “What Do You Geek” T-shirt to Friday’s Open House Holiday party.  Kevin adjourned the meeting at 7:31pm.

Respectfully submitted by Justine Steele

Friday, January 9, 2015

Agenda - January 13, 2015 Library Board of Trustees Meeting



TOWN OF SPRINGFIELD

LIBRARY BOARD OF TRUSTEES

January 13, 2015

6:30pm

AGENDA

  1. Additions to the Agenda
  2. Public Comments
  3. Minutes from December 8, 2015 Meeting
  4. Old Business
    1. Director Evaluation
    2. Geek the Library
    3. Budget
    4. Elections
  1. FOSTL Liaison - no report, meeting is tomorrow
  2. Director’s Report
  3. New Business
 .                    Board Evaluation
a.                   Desired director qualifications
8. Adjournment