Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Wednesday, May 10, 2017

Director’s Report to Trustees      Tuesday, May 9, 2017

Updates on the Library
·         Staffing changes: resignations, new hire Sue Morin
·         Staff list
·         Adult Services Coordinator, new opening May 8
·         Ad and job description (for information)
·         Capital Budget plans: slate roof, children’s ceiling, masonry
·         Lighting plans still under consideration
·         Staff professional development:  Michelle, 2 days of VELI STEM
·         Vermont Library Conference, May 18, Killington—all staff attending

FOSTL
·         Membership forms for anyone not in FOSTL
·         microfilm reader, computer, hub
·         blinds in children’s room
·         Book sale publicity in lobby, Facebook, online
  
Programs at the Springfield Town Library
·         AARP tax filings up 41% at the Library
·         Volunteer Appreciation day, 20 attended including Tom Yennerell
·         May11: VT PBS The Opiate Effect with panel discussion to follow
·         May 17: 3rd annual Feed Your Passion, 5 – 7pm, presenters everywhere
·         May 22-24: family story residence at Riverside MS with Natalie Kinsey Warnock, sponsored by the Ro Ratti fund, part of Brown Girl Dreaming (BGD)
·         Tentative: May 24: Moonlight Davis, Riverside and STL, Ro Ratti fund, BGD
·         May 31: BGD movie connection, 13th with VINE
·         Tentative: June 1: BGD town celebration of teen artists, VAULT/STL or Great Hall

·         June 8: Backyard Composting, 20+ registered

Town of Springfield
Library Board of Trustees
Tuesday, May 9, 2017

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Richard Cofrancesco, Sandra Richardson, Matthew Pincus, Amy Howlett (director), Herb Jamison, Sarah Druen, Barbara Ball (taking minutes).

Absent: Judith Edwards, who emailed her intention to resign.


2.   Additions/ subtractions to the Agenda
Letter from Judith Edwards announcing her resignation. Barbara Ball is willing to finish out Judy's term. Barbara said she will continue taking minutes for the meetings, without charge. Josie will write a letter to the Selectboard regarding Barbara’s appointment once Judith’s letter of resignation comes.

3.   Public comments
None.

4.   Review and approve minutes from the May meeting
Minutes from May were reviewed and approved as written. (Sandy moved, Sarah second.)

5.   FOSTL liaison report
FOSTL is moving forward with the book sale for July 14th and 15th. All are encouraged to bring clean, used books to donate. FOSTL has set some book sorting dates, starting in mid-May. They continue to keep fundraising on their agenda, with the decision to end the holiday raffle. They haven't yet decided what will replace it. Amy will tell Warren that trustees would like to help sort books. We can set a date in June to do this.

6.   Director’s report
Amy relayed information on the 2 resignations.
Sue Ellen Morin is a new hire. She will work additional hours through the summer. Michelle Stinson and Amy will cover programming until someone is hired for that position. The board discussed library staff and their roles; they requested staff wear nametags routinely.

7.   Feed Your Passion planning
Exhibitors are encouraged to set up at 4 or 4:30. 3pm is the earliest. Board members should arrive by 4pm.
Discussion that food should be centrally located on the first floor to reduce trash and mess.
Garbage cans – Amy and Josie will bring in extra garbage cans.
Amy will remove the sale books and the Keurig for the event.
Trustees need to get cups, plates, toothpicks and punch.
We will see if Dollar General and/or Family Dollar would donate paper plates, cups, etc. Sarah will check on Family Dollar for a donation. Sandy will contact Dollar General. Sandy will email trustees regarding what needs to be purchased.
  
Changes to the Map:
BRAT is listed twice. 16 should be BRAT.17 can be the Art Gym (Mona Frye.)
Spinning should move to 15.Three exhibitors/restaurants were missed on the original map: Riverside Restaurant, Sub-Way, and Art Gym.Wendi Germain - correct name spelling. All food should move to the first floor. Garbage cans will be located by the front door, at the beginning of the stacks on the first floor, and maybe by the bathrooms. Sausages should move to table 11 with Calvin Coolidge.
Amy will scan and send around the final Feed Your Passion map. All trustees will make sure their contacts are on the map.

8. FY2017 Trustee Expenditures Discussion
The trustees have $750 in their budget. Some has been spent on the clerk. The remainder should be spent by the end of the fiscal year. The board agreed to use funds for program supplies for Feed Your Passion and for the Library t-shirts worn only at library functions. Josie moved that trustee funds should cover the costs associated with Feed Your Passion including paper supplies, beverages and t-shirts. Sarah seconded the motion which passed.

9.   Executive session if needed  N/A

10.  Next meeting date and adjournment
Matthew moved to adjourn the meeting at 8:03pm. Sarah seconded the motion which passed.
Next meeting: Tuesday, June 13th, 6:30PM.

Tuesday, May 2, 2017

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, May 9, 2017
6:30 pm at the Library

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the April meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Feed Your Passion planning

8.    Discuss FY2017 trustee expenditures (temp pay, training, copy, postage)

9.   Executive session if needed


10.  Next meeting date and adjournment

Wednesday, April 12, 2017

Town of Springfield
Library Board of Trustees
Tuesday, April 11, 2017

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Richard Cofrancesco, Matthew Pincus, Judith Edwards(via phone), Sandra Richardson, Amy Howlett (director), Herb Jamison, Sarah Druen, Barbara Ball (taking minutes).



2.   Additions/ subtractions to the Agenda: none.

3.   Public comments: none.

4.   Review and approve minutes from the March meeting
Judy would like a revision of the Feed Your Passion discussion. It inaccurately said she had written 2 books. She has written 15. A motion was made to change the number of history books that she has written to 15. With this change, minutes are approved. (Judy motioned, Sarah seconded.)

5.   FOSTL liaison report
Amy and Sarah reported that the FOSTL annual meeting was a big success with over 50 people in attendance.

6.   Director’s report
The town of Springfield is experiencing a temporary spending freeze, with essential purchases only.

Group reviewed “Guidelines for Library Behavior.” Trustees wondered about the prohibition on
  • Groups of no more than 3 people, considering informal study groups, mothers and their children. Amy said if the point is unruly or noisy behavior, staff address that issue.
  • No Eating or Drinking except in designated areas: this policy is not enforced. Discussion of foods in the library and allergies, especially peanut allergies. Youth services is careful not to offer any peanuts.
  • Proper Attire: too vague. Can this be more accurately stated?
  • No Unsupervised Young Children : Amy will report on the age for unattended children.

Follow-up and General Guidelines Discussion
Amy will look at other library behavior guidelines for suggestions. Trustees are encouraged to research and review. We should keep the format, beginning with positive purposes. Should a revision depart from passive voice? Schedule further discussion at a later board meeting.

Discussion on the use of a collection agency. The process is that, once a book is overdue, the patron receives an email. This would be followed up in months 2 and 3 with written letters. After month 3, the debt would be turned over to a collection agency and a fee of $10 is applied to the patron's record. Discussion that staff at the front desk are able to override all charges, however they are asked not to override the $10 fee.

Discussion on the complicated issue of not wanting to wreck someone's credit score balanced with the library having a responsibility to the tax payers who are financing library material purchases.

The group asked Amy to report at the June meeting on the economic impact of the agency, of writing off losses and on overall referrals and success rate.

7.   Policy review: collection development: postponed until the June meeting.

8.   Feed Your Passion planning
Matt – doesn't have time to contact 56 Main St and Sub-Way. Sarah will take this over. Matt will get the advertisement onto SAPA TV.

Sarah
will contact 56 Main and Sub-Way.
- The Garden Club is confirmed. By May, they'll have a new president, but Deanna will be here presenting. She'll bring info and applications.
- The movie theater said that it was contractually impossible for them to do anything. They're only allowed to play certain movies at certain times.
- Christian Craig will be here with the Smoothie Bike. He's requested a different location in the library from last year.
- Sarah has been calling back and forth with Mona Frye, but they haven't connected yet. It seems hopeful that she'll do something. A question was raised on if she could she do something on the sidewalk out front if the weather is nice?
- Zinny will bring her dragon.
- Kirsten didn't think Eva would like to do cakes.
- Herb, Josie and Sarah contacted Black River Produce and the Hartness House. Black River Produce will donate delicious sausages!
Hartness House will cook them!
WCFR – Sarah has outreached to the director with no response yet.

Sandy
– Wendi Germain is excited to participate.
- Sandy tried to contact Clever Cow Designs but hasn't heard back. She will try to contact them again tomorrow.
- Has been trying to connect with Riverside Restaurant. She's going there for breakfast this week and hopes to connect then.

Josie
– Dark Mountain Games will be here.
- She hasn't heard back yet from the Steampunk Festival folks.
- Trout River can't be here. No alcohol per the town manager. Although maybe the owner, Kelen Beardsley, could come and just talk about brewing?
- Hasn't talked to Shanghai Gardens yet because the owner went to Taiwan, however hopes to connect with her soon.
- Josie re-wrote the press release and will email it to Amy.

Rich
– Hasn't had luck reaching the scuba diver yet.
- He's working on contacting Eliot Thompson re the film.
- Diane will present on the History of Calvin Coolidge.
- Dennis Rydjeski and the Sierra Club will be here.
- Still needs to contact 371 but is hopeful they will do one large party pizza, cut into smaller pieces.
- Rich got no response from John Sinclair. It seems he's not interested in presenting again.

Amy
- Steve Matush feels the band will be there. (Although Barbara Matush thought there might be a conflict?)
- Amy will write to Rick Hunter to see if Stellafane can be here.
- The knitting group is excited to be here and to do something with the kids as well.

Judy
– Sherri's and the Co-op are happy to donate.
- Judy still needs to contact the Heritage Wildlife Festival and Herrick's Cove presenters.

Additional Follow-up/Comments:
Matt mentioned that he got an email that the library is doing Stop Motion next Friday. Could we have them come to Feed Your Passion? Amy will check with SAPA TV.

The Police Department will need to be contacted at least 10 days in advance to put the event on their light board.

Was there info sent to parents last year? Could we get Feed Your Passion onto the schools' announcements? Michelle would be a good contact for that.

9.   Executive session if needed: none.

10.  Next meeting date and adjournment
Meeting adjourned at 8:05pm. (Sandy motioned, Sarah seconded.)
Next meeting: Tuesday, May 9th, 6:30PM.



Tuesday, April 11, 2017


Director’s Report to the Trustees   April 11, 2017

FOSTL (Friends of TSL) Annual Meeting 4/5 with Tina and Willis Wood, very crowded success
New microfilm machine and computer with wireless printing, large monitor
Positive feedback; plan to feature with genealogy program

Tax season with AARP ended today
Number of returns jumped from 197 last year to 281; good feelings all around
Trend is away from paper forms from Vermont and IRS to online filing
Impact on Mondays and Thursdays

Building and capital construction with June 30 in sight
Boiler/AC issues with new equipment; HB final steps
Elevator contract issues playing out
Estimates from qualified contractors for children’s library ceiling; masonry above door; slate roof work; mounting for flat screen TV; still waiting on lighting estimates
Process with capital budget; update on regular town budget

National Library Week events scheduled, April 9 - 15
WCAX “Across the Fence” 4/10 or Facebook or www.youtube.com/watch?v=9vvlaDUVTgs&feature=share
Old Tech exhibit up 4/11
Sticky note bulletin board in lobby
Claudine Langille, Gypsy Reel, 4/12 at 6:30pm, Celtic Music and Tales
Grafton Nature Museum, Discovery Time, 4/12 4pm
Snapshot Day, Wednesday 4/12—two staffers documenting what happens here

Brown Girl Dreaming by Jacqueline Woodson, progress
Great feedback on the book
Programs building slowly—poetry with Dan Heller
Distribution at the CoOp a good move

Review of Guidelines for Library Behavior, 2013
Review of No Trespass orders
Keeping the Library a safe and comfortable place for everyone
Patron complaint about fines and recovery procedure
Review of what happens when complaints are made

Staff issues
Interviews for new substitute/desk/shelver position 10 hours/week
New volunteer working 6 hours/week
Attendance at Vermont Library Conference May 18, Library closed
(Library cleaning probably May 18)
Anticipating more circulation this summer, juggling schedules
Build a Better World, summer reading program for children

Adult programming undetermined

Wednesday, April 5, 2017

Collection Development Policy, 2014

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V.  COLLECTION DEVELOPMENT POLICY

A.  GENERAL PRINCIPLES

The Springfield Town Library Board of Trustees declares as a matter of policy that the materials comprising the Library collections are its primary resource in providing library and information services to meet the needs of the community. 

The Board of Trustees strongly supports the principles of intellectual freedom and the right to read.   It accepts and adheres to the "Library Bill of Rights" and the Freedom to Read and Freedom to View Statements, adopted by the American Library Association, which are made a part of this document (see Appendix F).

B.  SCOPE OF COLLECTION

As the largest public library in the immediate area, Springfield Town Library recognizes its obligation to provide as broad and diverse a collection as possible, including current, classic and noteworthy materials in a variety of print and non-print formats and various reading levels to meet the needs of the entire community.  In as far as practicable, the Library will attempt to provide a balanced collection presenting a broad spectrum of opinions and viewpoints.

Particular attention will be given to providing accurate, up-to-date information resources and popular materials for all ages in appropriate print and non-print formats.  Sufficient copies of  titles in high demand will be provided.

Overall, the collection will be aimed at a general, lay audience and will not normally include textbooks or highly technical, academic or specialized materials.  While the Library does not attempt to develop a comprehensive research collection, every effort will be made to develop as complete a collection as possible of materials pertaining to the Springfield area, books written by local authors, vital records, genealogies of local families and Vermontiana.

The Library is an active participant in the Vermont Inter-Library Loan network and utilizes the resources available in other libraries to supply materials beyond the scope of its own collection.  The Library also makes its resources available to other libraries through the Inter-Library Loan network.  Borrowing libraries are responsible for the safe return of all materials loaned to them.

C.  RESPONSIBILITY FOR MATERIALS SELECTION 

Materials selection is and shall be vested in the Library Director by reason of professional education, training and expertise, judgement, and knowledge of the community.  The Library Director may assign other staff to select materials in their area of expertise, although final responsibility for materials selection remains with the Library Director.

9/8/2014


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D.  SELECTION CRITERIA

Library materials shall be selected to further the Library's overall purpose as stated in Article I of this Policy Manual and to fulfill the goals and objectives of its Plan of Service. 

Materials will be selected and retained in the collection based on the following criteria:

Literary, recreation, information or education value
Authority, accuracy and effectiveness of presentation
Anticipated demand
Significance and timeliness of subject matter
Significance, reputation and popularity of author/producer/publisher
Diversity of viewpoint
Local author, setting or significance


Each work should be appraised as a creative whole, with consideration given to the overall purpose of the entire work.

It is the responsibility of parents, or legal guardians, to determine what Library materials their children, and only their own children, may read or otherwise use.  The selection of materials will not be restricted by the possibility that some young people might obtain materials that their parents may consider inappropriate for their own children.  Likewise, no materials will be excluded on the basis of race, religion, gender or nationality or because of the political, social or personal views of the author or producer.

The Library subscribes to current selection tools to assist in the selection process.  Materials are selected using various sources, including professional review journals, standard library catalogs, publishers' catalogs and Vermont Dept. of Libraries material review sessions.  Older materials and those not reviewed in the professional journals may be selected from other sources to fill specific needs in the collection.  Patron requests for specific titles and/or subject areas will be given thorough consideration and will be met either through purchase, lease or Inter-Library Loan as best meets the collection development needs of the Library.

E.  GIFTS

The Library is pleased to accept donations of books and other materials, as well as memorial gifts, when offered on an unrestricted basis.  Gifts offered with restrictions are subject to the approval of the Library Director and Board of Trustees.  All gifts are accepted with the understanding that only those materials which meet the selection criteria and the needs of the collection will be retained.  Those not added to the collection will be disposed of at the discretion of the Library Director. 

9/8/2014


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F.  WITHDRAWING MATERIALS FROM THE COLLECTION

Recognizing that a small public library best serves the community by providing a collection of materials which is actively used, the Board of Trustees supports the concept of regular weeding of all library materials.

Items which are unused because of inaccuracy, lack of interest or physical deterioration will be removed from the collection under the supervision of the Library Director who may assign other staff to select materials to be withdrawn from their area of expertise.  The same criteria used in selecting materials will be used in removing or replacing materials from the collection.   Items withdrawn from the collection will be disposed of at the discretion of the Library Director.

G.  INTELLECTUAL FREEDOM

 The Library does not promote any particular beliefs or viewpoints, and the presence of an item in the collection is not an endorsement of its contents.  Rather, the Library presents high-quality, authoritative materials representing a diversity of opinions and points of views in a balanced collection for examination by the public.

The Library is not responsible for enforcing parental choice in using Library materials.  It is the responsibility of parents or legal guardians to determine and enforce which Library materials their children, and only their own children, may read or otherwise use.

Despite the care taken to select materials appropriate for use by the community, the Library is aware that one or more persons may object to the selection of a specific item or materials on a given subject.  All objections and complaints will be treated with courtesy, respect and promptness.

 In the event a patron wishes to protest the inclusion of a particular item in the collection, (s)he may submit a written "Request for Reconsideration of a Work" to the Library Director on the form attached as Appendix G.  The Library Director will review the complaint, inspect the material, check reviews and determine if it conforms to the Collection Development Policy of the Library.  The Director will respond in writing to the request, explaining why the item was purchased and the options available to the patron.  Material subject to complaint will remain in use pending final action.  An additional copy may be purchased and placed on the open Reference shelf for in-Library use only to accommodate public review.  The patron requesting reconsideration of the material may request a review by the Board of Trustees. 

Materials found to meet the established selection criteria, serving the purposes of the Library and fulfilling an existing need or interest will not be removed from the collection because of pressure by an individual or group expressing disapproval.  As a final appeal, a patron may request the Board of Trustees to reconsider and revise this Collection Development Policy.  


9/8/2014


TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, April 11, 2017
6:30 pm at the Library

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the March meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Policy review: collection development

8.   Feed Your Passion planning

9.   Executive session if needed


10.  Next meeting date and adjournment