Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Wednesday, January 11, 2017

Town of Springfield
Library Board of Trustees

Tuesday, January 10, 2017, 6:30PM
The meeting was called to order at 6:33PM.
Present: Richard Cofrancesco, Josephine Hingston, Sandra Richardson, Kerstin Burlingame, Amy Howlett (director), Barbara Ball (taking minutes)
Absent: Pat Magrosky, Matthew Pincus, Judith Edwards

There were no additions/subtractions to the agenda and no public comments.

Minutes from December's meeting were reviewed and approved as written. (Josie moved, Sandra seconded.)

FOSTL Liaison Report
The FOSTL open house went well. Amy mentioned that the FOSTL raffle basket fundraiser will be discontinued in the future. FOSTL will continue to do the book sale and open house. FOSTL members came in Monday and took down all the holiday decorations. The FOSTL annual meeting is coming up in April. They're currently putting together their budget. Their February 1st meeting (at 6:30pm) will focus on the budget. Sandra stated she will attend this meeting. The FOSTL are keeping their director/membership the same. Warren Cross has agreed to continue as president.

Director’s Report
Amy updated the board on library programs, initiatives, etc.
Amy mentioned that some patrons were unhappy with the amount of days the library was closed around Christmas. Sandra asked how many days per year the library is closed. Amy will find out and let the board know.

Old Business: Trustee Petition Updates
Trustee petitions were present and signed for Sara Druen and Herb Jamison.

New Business:
The board approved having Barbara Ball as clerk for board meetings.

Strategic Planning: Amy stated that she would like to use an outside consultant: Lawrence Webster, for the strategic planning process. Amy has worked heavily with Lawrence in the past and states that she learned much of her own strategic planning skills from Lawrence. Amy will send the strategic planning proposal and Lawrence's resume to all board members before the next meeting. Amy said that the board could also choose to do an open-ended consulting process instead of going with Lawrence Webster. Amy will look into a plan to pay for the outside consultant. This will be discussed further at the next meeting.

Feed Your Passion 2017: The board felt it should take place in Mid-May. Feed Your Passion should be firmly on next month's agenda so members can get in gear, start thinking about it, thinking about food, etc.

Library Director Annual Evaluation:
Amy passed out the Library Director Evaluation form to members. Pat had said she'd be happy to compile the completed evaluations once received. Pat has the evaluation form in email format as well.  Board members should please complete their evaluations and drop them off at the library with Pat's name on them. She can compile them by the end of January so they are ready for the February board meeting.

Executive session N/A

Next Meeting Date and Adjournment The next meeting will be on Tuesday, February 14th, 6:30PM.


The meeting adjourned at 7:02PM. (Sandra moved. Josie seconded. All agreed.)

Tuesday, January 3, 2017

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, January 10, 2016
6:30 pm

  AGENDA

 1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the December meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Old business: trustee petition updates

8.   New Business: clerk Barbara Ball; strategic planning; review Feed Your Passion dates

9.   Executive session if needed

10.  Next meeting date and adjournment


Friday, December 16, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, October 11, 2016  Minutes
6:30 pm

Pat Magrosky called the meeting to order at 6:30 pm. No members of the public were present to comment. Oliver Owen took the minutes.

The board approved the minutes of the September meeting.

Amy presented the director’s report.

The board approved the Library’s use of the new town volunteer form. Volunteers will sign an agreement to keep library observations confidential.

After a lengthy discussion, the board agreed to a general policy of celebrating winter rather than a religious holiday. No changes were made to current policy.

The board talked about whether having a Keurig coffee machine in the Library was a sustainable energy practice. Amy will research compostable cups which could be recycled before proceeding.

No executive session.

The next meeting would normally by November 8. Since that night is the presidential election, the board decided to meet November 15 instead.


The board adjourned. 
Director Report to the Trustees
December 13, 2016

Budget review
·         Overall level funding
·         Capital budget: elevator project
·         Staff training up from $1500 to $1700
·         Staff memberships and conferences up from $1000 to $1200
·         Let your voice be heard, 5/18, 2017, Unconference in Killington;
·         Joint New England Library Association, VT Conference, 10/22 – 24, 2017, Burlington
·         Trustee Conference, first weekend in November

Review of Notice of Trespass
·         Filed with police advice
·         2 filed between April 2016 and December 2016
·         Notice typically runs one year
·         Procedure if director is asked to review
·         Pertinent correspondence

Staff
·         Visits planned 12/12, cancelled with weather. January?
·         Library closed December 23 – 27 and December 31 – January 2

Building
·         Expecting new shades
·         Heating completion date
·         Door issues

Programs at the Springfield Town Library
·         Yarning for a Cause, Wednesdays, 6 – 7 pm, front page story Reporter
·         Brown Girl Dreaming, Jacqueline Woodson, Newbery Honor, National Book Award, Coretta Scott King Award
·         Genealogy, poetry, and art; Dan Heller; Riverside MS and The Vault

·         Programs in January: exercise, nutrition, personal care
Town of Springfield
Library Board of Trustees
6:30 PM, December 13, 2016

1. The meeting was called to order at 6:35 p.m.
Present: Pat Magrosky (chair), Kerstin Burlingame, Richard Cofrancesco, Josephine Hingston, Matthew Pincus, Sandy Richardson, Amy Howlett (director), Terri Huck (taking minutes)
Absent: Judith Edwards

2. Additions/subtractions to agenda: None

3. Public comments: Kerstin shared a comment from someone who attended the open house and said the library should bring Santa back to make it more child-friendly and increase attendance. Amy said FOSTL chose to make it for adults; about 70 people attended.

4. October minutes, Josie moved, Sandy seconded, minutes approved
November minutes, Sandy moved, Rich seconded, minutes approved

5. FOSTL liaison report: No report

6. Director’s report: We discussed the budget and the increase to the capital budget to cover the elevator.
We reviewed the notices of trespass. The board decided not to change the routine period that a notice of trespass runs, one year.
Amy will continue looking for a clerk to take board minutes.

7. Old business: Pat asked about the Keurig coffee machine. Amy said staff are researching prices and options for a six month starter budget and will present a proposal to FOSTL.

8. New business: Petitions for 2 new trustees due 1/30/17. Amy will reach out to new trustees. We discussed options for recruiting new trustees and the process for becoming a trustee. Kerstin suggested young parents might be an appropriate addition to the current board. We discussed whether to continue generating paper for the meetings. At Matt’s suggestion, Amy will create a PDF of the documentation for the meeting and post it on the Library website ahead of time. The Library can provide laptops or tablets for anyone who prefers to consult the documents from the web during the meetings.

9. Executive session not needed

10. Next meeting: January 10


Matthew made a motion to adjourn the meeting, Sandy seconded, all agreed.

Thursday, December 8, 2016

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, December 13, 2016
6:30 pm

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public Comments

4.   Review and approve minutes from the November meeting

5.   FOSTL Liaison Report

6.   Director’s Report

7.   Old business:

8.   New Business: petitions for 2 new trustees due 1/30/17; update on clerk

9.   Executive session if needed 


10.  Next Meeting Date and Adjournment