Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Monday, June 20, 2016

 Springfield Town Library
Board of Trustees
Springfield, VT
DRAFT Meeting Minutes: June 14, 2016

In attendance:  Pat Magrosky, president; Kirsten Burlingame, Matthew Pincus, Sandy Richardson, Josey Hingston, Richard Cofrancesco, Amy Howlett (director), Oliver Owen (minutes). Char Osterlund attended for the Friends.

1.      Pat Magrosky called the meeting to order at 6:33 PM.

2.      Pat added discussion of August meeting and setting a date to sort books with FOSTL.

3.      Public Comments: no public present. Board discussed positive response to Feed Your Passion night and last month’s meeting.

4.      Minutes of May 10, 2016:  Sandy Richardson moved to accept the May 10 minutes as presented. Kerstin Burlingame seconded the motion, which passed unanimously.

5.      Old Business:  Josey Hingston moved that the board not meet in August.  Matthew Pincus seconded the motion, which passed unanimously. Later the board agreed not to meet in July.  A rich discussion of Feed Your Passion Event included moving the date back to mid May and starting the event at 5:30. The police sign, posters sent home from schools, and Matt’s SAPA TV ad worked well. Improvements for 2017: more wastebaskets, nametags for trustees, reaching out to presenters sooner, advertising earlier, a display in the Flinn Room ahead. The board could offer t-shirts, a Geek bar, and Exit Ticket to allow nominations for presenters. Attendees would stop at the Geek bar for internet and library research on their passions. FOSTL might collaborate on a 50/50 raffle or gift basket from vendors. Should Makers present or have a separate night?  

6.      Sandy Richardson, FOSTL Liaison, reported on Pat Hayden’s bequest. After discussion with the town manager and the finance director, small gifts will be handled by FOSTL. Sorting at the Armory is in full swing, Mondays from 9 – 12 and Thursdays from 1- 4. The board picked July 7, 3:30 – 5:30 to sort with the Friends.

7.      Amy Howlett reported that the Library is now advertising for a Youth Services Librarian. She reviewed upcoming programs, announcing that the Library will host Vermont Reads Shackleton this fall. Work is progressing on the insulation project and awarding the engineering design for the boiler. Staff  are using Catamount reports to evaluate the collection, and continuing to plan a new layout.  

8.      New Business: trustees signed notes for presenters and the police department.  

9.      Next regular meeting: September 13, 2016, 6:30, second floor of the Library.

10.  Josey moved to adjourn the meeting. Pat seconded the motion and the meeting adjourned.

Respectfully Submitted,
Oliver Owen

Wednesday, June 8, 2016

Tuesday, June 14, 2016
6:30 pm

1. Call to order
2. Additions/ subtractions to the Agenda
3. Public Comments
4. Minutes from May 10 Meeting
5. Old Business: Feed your Passion, event report
6. FOSTL Liaison Report
7. Director’s Report
8. New Business:
9. Executive session if needed
10. Next Meeting Date and Adjournment

Friday, May 13, 2016

Springfield Town Library
Board of Trustees
Springfield, Vermont
Meeting minutes, May 10, 2016

In attendance: Amy Howlett (Director), Pat Magrosky, President; Matthew Pincus, Josey Hingston, Richard Cofrancesco, Oliver Owen (Minutes). Public: Wes Marshall (SAPA TV camera), Jack Vaughn, Angelina Woychosky, Dale Dechen.

Call to Order: Pat Magrosky called the meeting to order at 6:39 PM.

Addition to agenda, old business – Pat added discussion on changing the regular meeting date.

Public Comments:  Pat welcomed the public and asked board members to introduce themselves. She told the public the comment period would be limited to 10 minutes. Jack Vaughn spoke, visibly upset, speaking loudly and pacing.  Jack expressed his frustration at the time limit, the late start to the meeting, and being interrupted by the Director while reading to a child and her mother. Angelina Woychosky and Dale Dechen expressed support of Jack Vaughn. 

Minutes of April 25, 2016: Josey Hingston moved to accept the April 25 minutes with corrections. The corrections included changing the second sentence of Public Comments to “Josey passed along a comment she received from a patron”; omitting the phrase “as a block spot” in paragraph 6; and adding a period in the fourth paragraph after “input about the café.” Matthew Pincus seconded the motion, which passed unanimously.

Old Business: Pat said Tuesdays generally work for absent board members Kerstin Burlingame, Sandy Richardson and Judith Edwards. Josey moved to change the regularly scheduled meetings from the second Monday of every month to the second Tuesday of every month.  The board discussed omitting the August meeting and decided to review with more members present. The motion passed.

“Feed Your Passion” Event: The board discussed presenters and vendors, including: Jase – Bees - Passion for Spanish - Elliot Thompson. Walter Krapinski cannot attend. Springfield Food Co-op – 371 - 56 Main - Jerry’s Place - Perkins Deli -  Aroma -  Hartness House? - 5 confirmed. Presenters: Dark Mountain Games, Steam Punks - Trout River Brewery – FOSTL - Stellaphane – Rick Hunter – Diane, Calvin Coolidge - BRAT? - Chuck Gregory - John Sinclair, choosing a dentist - cake decorating. Josey will create text for a press release by Sunday, May 15. Matt will create a poster and SAPA TV spot, perhaps using Creative Commons images. Josey will have posters printed. Pat will call schools for getting announcements into the daily bulletins, help with printing and distributing posters and ask the Police Department about putting text into their electronic road sign. Amy offered to pull out materials from the collection that reference the passions.

FOSTL Liaison Report, Josey:  The board discussed the upcoming book sale scheduled for July 15-16.  FOSTL anticipates 20,000 books; they welcome plastic bags for buyers.  Weekly sorting will start May 23, 1 – 4 pm, and continue each Monday and Thursday. Amy circulated a short flyer encouraging specific donations and publicizing the date. June 1 is the next FOSTL meeting; Pat will check to see if one of the absent trustees can attend.

Director’s Report; Molly McAllister is starting as a new page when Ethan van Gulden leaves. The board discussed the letter to Jack Vaughan.  Amy is revising the procedure for booking meeting rooms. She pointed out the Library Bill of Rights and the Freedom to Read statement, both referenced in Library policies. Amy feels the public would like a private space in the library.

Executive Session: Matt and Josey asked to hold Executive Session to consider a clear and imminent peril to public safety. Matt made the motion, seconded by Josey, and the board voted to enter Executive Session. As Amy escorted Oliver Owen and Wes Marshall out of the meeting, Jack Vaughan appeared at the head of the stairs. He said he had been in the children’s room. Wes and Jack stayed in the vestibule of the Library during the Executive Session, after which Jack left the library.

The board re-convened following Executive Session. Amy volunteered to talk to Steven Ankuda about actions to keep the library a safe and comfortable space for the public.

Next Meeting Date: Tuesday, June 14th at 6:30 PM on the second floor of the Springfield Town Library.

Motion to Adjourn: Josey moved to adjourn the meeting. Richard seconded the motion. The meeting adjourned.

Respectfully Submitted,
Oliver Owen

Friday, April 29, 2016

Springfield Town Library     Corrected May 10, 2016
Board of Trustees
Springfield, Vermont
Meeting Minutes: April 25, 2016

In Attendance: Amy Howlett (Director), Pat Magrosky, President; Kerstin Burlingame,

VicePresident; Josie Hingston, Matthew Pincus, Richard Cofrancesco, Oliver Owen (Minutes)

Call to Order: Pat called the meeting to order at 6:32 PM.
Public Comments: The Board welcomed Amy Howlett, Springfield’s new Library Director.
Josey passed along a comment she received from a patron.

Minutes: Motion to accept the Feb. 22nd minutes was made by Matthew, seconded by Josie. The board accepted the February minutes. Motion to accept the March 4th minutes was made by Kerstin, seconded by Richard. The board accepted the March minutes.

Old Business:
Building Maintenance and Improvements: The boiler replacement project will be given first
priority in order to get it done before next winter. Amy and Town Manager Tom Yennerell will
meet soon to plan the replacement. The project may cause interruptions to normal library
functioning. The lighting plans may have to wait 4-6 months. Carpeting in the Flynn room was
briefly discussed; it was noted that Russ had recommended carpet tiles for the Flynn room.
Library café: The Board discussed the possibility of a Library café— a comfortable place with a
couch, chairs, and a Keurig coffee machine. The potential problem of hard to clean drips on the
carpet was raised. Locating the café on a floor with a hard surface would eliminate that problem.
The current policy on beverages in the library is that food and drink are restricted to certain
areas, but it is unclear as to where those areas are located. Staff will be asked for their input
about the café. Amy will contact libraries in the area that have cafés and report back to the board
with information on the topic.

Feed Your Passion” Event: After discussing possible conflicts, the Board decided to hold this year’s event on June 8th from 5:00-7:00 PM. Board members were asked to contact their potential presenters and vendors to communicate the date and times.
Potential Presenters —Topics: Chuck Gregory—Vendor-based oversight; Gabe Streeter—Trout River Brewery; Jase and Cliff —Bees; Zinny – Bearded Dragon; Eva – Cake Decorating; Keith and Christian – Smoothie Bicycle; Elliot Thompson – Cinema; John Sinclair – How to pick a dentist; Diane – Calvin Coolidge; Marita Johnson – Irises; Walter Krupinski – Investing; Sabrina Smith – Steampunk; Kelly Stetner – River Bugs; Charis Boke – Cultures; Kay Faust ; Stellafane – Telescopes; Dark Mountain Games – Gaming; Stringfield Springers Music. Potential Vendors: Aroma Catering, 371 Pizza, Hartness House, Perkins Deli, Springfield Food Coop, Oriental Palace, 56 Main.

To Do List for our next meeting, May 10:
Publicity: Firm up plans for a “Feed Your Passion” event poster. (Think: Simple, Striking, Crazy, e.g. Photo of lizard.) Contact Red House Press about printing posters. Place posters in schools, coop, etc., and on website. Advertise event on SAPA TV. Remind patrons of past events the library has hosted and alert them to upcoming events with a poster. Send an article to the local newspapers. Ask Springfield Police Department to display event on their electronic sign. Blitz on Facebook.

Presenter/Vendor Needs: Create final list of presenters and a map of their locations in the library. Presenters might need access to an overhead projector and screen, which they would need to arrange in advance.

About alcohol: there was a brief discussion about the possibility of alcohol at the event, for tasting purposes only. It would be preferable to have a licensed caterer or bartender for reasons of legal liability. It was decided that further investigation would be done and reported at the next meeting.

Meeting Date Discussion :The Board explored the possibility of changing the Board of Trustees regular meeting date to the second Tuesday of every month, instead of the second Monday of every month. After discussing the potential change, Trustees decided to have Amy warn Tuesday, May 10th at 6:30 as a date for a “special meeting,” at which time the Board will make their decision. Pat will contact Sandy about the change.

FOSTL Liaison: Matt attended the March FOSTL meeting and reported that they are not interested in hiring a taxi service to transport troubled patrons. They reiterated their interest in spending money on services that could provide benefits to the broader community, citing draperies and chair reupholstery as recent examples of this preference. FOSTL held their annual meeting on April 6. Elections were held with the following results: Warren Cross, President; Pat Graves, Vice President. Carole Vasta Folley presented How to Grow a Playwright. FOSTL’s next meeting is May 4. Josie will represent the board and formally invite FOSTL to the “Feed Your Passion” event.

Director’s Report: Staff has been using their personal email accounts to conduct library business and would prefer to have their own library accounts. Amy is working to make that happen. Mary Schafer has stepped down as substitute library staffer. The new courier system continues to save the library money. We will be advertising for the Youth Services Director and hope to have that position filled in July. The idea of offering Tech Drop-in help is being explored, possibly seeking collaboration with High School tech staff. Continuing, we have a volunteer gardener, 2 clerical volunteers, a tree pruner, but we do not have a volunteer policy or application. Both are needed. If we decide to take tech volunteers, they will be under close supervision in order to protect vulnerable populations. A bulletin board policy is also needed. Amy and Chris will be attending the Catamount Library Network meeting on April 26. Kathy Emmons is pulling together the adult summer reading program. Amy will get back to the board on the donation from Todd Russell, in memory of Patricia Hayden.

New Business: Amy inquired as to how Trustees would like to receive their packet. The general consensus was to have the agenda and the previous meeting’s minutes emailed to the trustees a few days in advance and to have paper copies available at the meeting.

Before adjournment a patron of the library asked to make a public comment. Springfield resident
Jack Vaughn expressed frustration that he was interrupted by the director while reading to a young child and her mother. Jack is concerned that he is not free to read to children in the public
library. Amy Howlett responded that she told the parent that Jack does not work or volunteer for
the Library. Jack will write a letter to the Board stating his concerns.

Next Meeting: Tuesday, May 10
Motion to Adjourn was made by Matthew at 8:30 PM, seconded by Josey. Meeting adjourned.
Respectfully Submitted,
Oliver Owen