Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Thursday, February 15, 2018

Trustee minutes, February 13, 2018



Town of Springfield
Library Board of Trustees
Tuesday, February 13th, 2017


1. The meeting was called to order at 6:30PM.
Present: Josephine Hingston, Sandra Richardson, Amy Howlett (director),  Herb Jamison, Richard Cofrancesco, Barbara Ball, Matthew Pincus.

Absent: Sara Druen.


2.   Additions/ subtractions to the Agenda

Amy would like to add a discussion for tonight regarding electing new leadership for the board.



3.   Public comments

N/A



4.   Review and approve minutes from the January meeting

Motion to pass the January minutes as written. (Sandy motioned, Richard seconded.)



5.   FOSTL liaison report:

Discussion that FOSTL would like Board members to become FOSTL members.



Amy said that the Friends met last Friday at Springfield Art & Historical Society and are talking about future fundraising events such as possibly having a SIP and Spell. This is a spelling bee for adults held at a restaurant. Spellers are charged $5 apiece and can purchase “cheats” like mulligans, ask a friend, etc.



6.   Director’s report

The Promise Community Grant funds of $94,000 will cover expenditures that will benefit the library and Springfield for years to come.

Michelle Stinson is the expert on the Promise Community Grant if anyone has questions.

The rule for the visitation room: safe and comfortable.

Amy reviewed “Violent, Irrational, Unstable or Threatening Person” procedure after recent incident.

Discussion re visitation room. That library staff won't be any more involved in monitoring or supervising what happens in that room than they are in monitoring the rest of the library.

The room can be booked. There will probably be a reservation book at the circulation desk.

Amy asked if Board members would like to be notified if the library has any issues regarding no trespass or unusual activity. Board members agreed they would like to be notified.

Discussion re moving the timing of Feed Your Passion since the library will not have any programming from April 15th through the end of May due to the push to spend Promise Community money and the need to prepare for summer children's programming. Group talked about possibly taking a year off from doing it? Or rolling it into the grand opening of the re-done children's library? We can talk more about this at our March meeting.

7. Strategic planning: Revisit Mission, Vision and Values

Vision = Where we are when everything is working.

Brainstorming included:

- A community engaged in a lifetime of collaboration and discovery.

- The “wisdom and knowledge” statement over the door….

- The community of Springfield. Nurturing relationships and expanding knowledge.

- We grow friendships and share dreams and knowledge.

- Discovery, innovation, progress, change.

- There's something for everyone.

- A lifetime of future collaborations.

- Tie into the high-speed fiber optic future vision of Springfield.

-  Start with “we” i.e. the Springfield Community.

- Dynamic center.

A vision that the group liked was: Springfield Town Library: a community hub for growth, connection, and discovery.



Mission:

The Springfield Town Library serves as the heart of our town. We connect people, ideas, and  endeavors of all kinds. Together, we honor our heritage and embrace the future. We transform lives.

Other brainstorms from this discussion:

- A proud heritage

- Value statement: we believe individuals are seekers and we strive to give them the tools they seek.

- Everybody has a path. All will discover and learn.

- Hope? Promise?

- Put promise into the values.

- Circulating ideas.

Values:

- Curiosity and learning for a lifetime has a foundation in early childhood.

- Positive statements. Join people together.

- Rejuvenating source.

- We preserve the best of our past…

Discussion regarding opening the doors to the surrounding communities. Should we be a regional center? (Cards would still cost $50 for out-of-towners.)

Discussion that there is no solid deadline for the strategic plan to be done, although it should be completed sometime this year. Once it's done, it can be taken to the select board.

Amy will write up the Mission/Vision ideas we came up with in this meeting. The Board can look at it again next meeting along with the values. Amy will also continue to work on the staff part of the plan.

7A. Potential Library Trustees:

Jen Dechen and Marjorie Reurink have both taken out petitions to become library trustees in March. Discussion that when Josey and Sandy leave, we will need to have new leadership. Attendees were not expressing interest in taking on the Board President or Vice-President roles. Board members did like the idea of this maybe becoming a rotating responsibility unless Sara, Jen or Marjorie are interested in the role. Barbara would like to continue in her role of Board Secretary.

Amy said that the state is going to roll out orientation meetings for new trustees after the election. They have a team assembled. This will be a spring educational event. It will be good to get new people there.

8. Policy review: Internet Filtering and User Age, Collection Development

Hold until next meeting.

9. Preparation for Director Evaluation

Barbara will collate evaluations. Please get evaluations to barbaball@gmail.com by next Tuesday, 2/20.


10. Executive session if needed.

N/A

11. Next meeting date: Tuesday, March 13th, 6:30PM

Motion to adjourn passed (Matthew motioned, Herb second.) 8:24pm.

Wednesday, February 7, 2018

Trustee agenda, February 13, 2018


TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, February 13, 2018
6:30 pm at the Library
AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the January meeting

5.   FOSTL report

6.   Director’s report

 7.  Strategic planning: revisit Mission, Vision and Values

8.   Policy review: Internet filtering and user age, collection development

9.  Preparation for director evaluation

10.  Executive session if needed

11.  Next meeting date and adjournment


Friday, January 12, 2018

Trustee minutes, December 9, 2018

Town of Springfield
Library Board of Trustees
Tuesday, January 9, 2018

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Sandra Richardson, Amy Howlett (director),  Herb Jamison, Matthew Pincus, Sara Druen, Richard Cofrancesco, Barbara Ball.

 2.   Additions/ subtractions to the Agenda
Sandy mentioned a complaint/concern she received from a taxpayer regarding the fact that Christmas was on a Monday and the library was closed from Friday through Tuesday. Different Board members felt this amount of time was excessive and difficult for community members wanting to use the library during the holiday week.
Amy explained that days off are negotiated by the union and union negotiations for 2018 just recently took place. Most likely nothing can be done about this issue until the next Union negotiations. Amy will take the board's feedback back to staff.
Herb had a request that the library's Closed sign should be larger and more visible from the road. Amy will look into getting a “Sorry, We're Closed” sign. Also it was mentioned that the book return box and the tree block an easy view of the front door from the street. One suggestion was to get an Open flag?

3.   Public comments N/A

4.   Review and approve minutes from the November meeting
Motion to pass the November minutes as written. (Sara motioned, Sandy seconded.)

5.   FOSTL liaison report:
Amy gave the FOSTL liaison report. (See Director's Report.)
The FOSTL annual meeting will be April 4th at the Congregational Church with Archer Mayor reading.
It was mentioned at the FOSTL meeting that the Friends would like more Trustee involvement. Unsure if this means Board members paying for a $15 membership or actually attending Friends meetings.
FOSTL is investigating doing a Kentucky Derby fundraiser similar to that done by LPCTV in Ludlow. (Discussion that Springfield doing a similar fundraiser shouldn't affect Ludlow's event since these communities don't have much overlap.) Businesses and individuals can “buy” one of 60 horses, then attendees can watch the Derby, spend fake money, drink mint juleps, etc. The estimate is that FOSTL could make $4,000-$5,000 on this fundraiser. Michele Stinson is working with the Friends on this.
The Phoenix book sale went well in December. Maybe 80 people attended and the bookstore made over $400. A percentage of this will go to the Friends.

6.   Director’s report, updates, strategic planning
Michelle Stinson's hours did not  increase to full-time. Amy and Michelle discussed the schedule before the budget was submitted and Michelle elected to stay at 35 hours weekly, using comp time for extra required hours.
Amy clarified that the Family Room in the Promise Community grant will be a private, bookable space. Supervised visitation can happen there. It can also be used for Skyping, proctoring a test, group study, etc. When it's not reserved, it will be open with the blinds up.

7.Trustee Seats Open, Candidate Review and Deadline
 We know of 4 possible candidates for the two open seats: Jen Dechen, TJ Whipple, Marjorie Reurink, and Sherry Hatt. Candidates need to go to the Town Clerk to pick up a petition and collect 30 signatures from registered Springfield voters before January 29th so they can be on the ballot in March. 

8. Strategic planning: Revisit Mission, Vision and Values
We'll table this discussion until next month.

9. Policy review: Internet Filtering and User Age, Collection Development

Discussion regarding the Policy on Public Access to Computers. Comments include: 
- We are not NCIPA compliant and computers are not filtered. The paragraph starting with “In compliance with the Children's… can be deleted.
-  Josey mentioned that she appreciated signage the Killington Library used by their public access computers regarding being nonfiltered.
Amy will check with the Killington Library to find out exactly what the signs say. She can also check with the Hanover Library around this topic.

Registration for Child or Student under 16
Discussion included the following points:
- Patrons sixteen and over register using the adult form. So if you're under 16, you are a child/student. If you are 16 or older, the library expects the patron to be responsible for their own fines. But if someone is between 16 and 18, are they actually responsible for their fines or are their parents responsible? Should parent signatures be required until age 18?
- Amy mentioned that the privacy laws come into play once a child turns 16. If a parent of a child who is under 16 asks library staff what their child has checked out, staff can tell them. Once an individual turns 16, their privacy is protected.
- If children come to the library unaccompanied by adults, the library can check and see if their parents allow the child to use the Internet unaccompanied. Otherwise, the child is unable to use the computer without parental presence.
- Discussion that computer users have to agree to the library policy before using the Internet. The policy doesn't come up on the kids' computers.
- Amy mentioned that she wants computer use rolled into on-line borrower records and to get rid of paper files.
- Amy said the ALA mandates that information should not be kept from anyone regardless of age., We will revisit the internet policy. 
Collection Development: Amy recommends we keep the same policy but add language regarding on-line resources and being a member of Catamount, the Vermont network and US network.

10. Preparation for Director Evaluation
Last year, the procedure was that the evaluation document went out to all trustees and a member collated and presented the results. Josey will follow up on this.
11. Executive session if needed. N/A
12. Next meeting date and adjournment: Tuesday, February 13th, 6:30PM
Motion to adjourn passed (Sara motioned, Matthew second.) 7:55pm.




Tuesday, January 2, 2018

Trustee agenda, January 9, 2018

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, January 9, 2018
6:30 pm at the Library
AGENDA


1.   Call to order
  
2.   Additions/ subtractions to the Agenda
  
3.   Public comments

4.   Review and approve minutes from the November meeting
  
5.   FOSTL liaison report
  
6.   Director’s report

7.   Trustee seats open, candidate review and deadlines

8.   Strategic planning: revisit Mission, Vision and Values

9.   Policy review: collection development

10.  Preparation for director evaluation

9.   Executive session if needed
  
10.  Next meeting date and adjournment



Monday, December 11, 2017

December trustee meeting cancelled


The trustee meeting scheduled and warned for Tuesday, December 12 has been cancelled. The trustees will meet again January 9, 2018 at the regularly scheduled time.

Thursday, December 7, 2017

Trustee agenda, December 12

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, December 12, 2017
6:30 pm at the Library

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the November meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Trustee seats open, candidate review and deadlines

8.   Strategic planning: revisit Mission, Vision and Values

9.   Policy review: collection development

10.  Preparation for director evaluation

9.   Executive session if needed

10.  Next meeting date and adjournment