Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail stlib@vermontel.net

Monday, June 19, 2017

Town of Springfield
Library Board of Trustees   Minutes
Tuesday, June 13, 2017

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Richard Cofrancesco, Sandra Richardson, Matthew Pincus, Amy Howlett (director), Sara Druen, Barbara Ball (taking minutes).
Absent:  Herb Jamison



2.   Additions/ subtractions to the Agenda  N/A

3.   Public comments    None.

4.   Review and approve minutes from the May meeting
The minutes from our May meeting were approved with the minor correction that April minutes were the ones approved in May (not May minutes.) Also, a suggestion that numbers under ten be written out in the future. (Josie moved, Sandy seconded.)

5.   FOSTL liaison report   Amy attended. The Friends are in book sale mode. They are at the Armory Monday mornings 9-12 and Wednesday afternoons 4-7 sorting books. Most of the publicity for the sale is done. FOSTL pays $500/year for liability insurance. The book sale will be Friday, July 14, from 10-6 and Saturday, July 15, 8-4. Board members as able volunteered to sort books next Wednesday afternoon/evening, 6/21.

6.   Director’s report      Anyone interested in attending the NELA Diversity Summit on July 26th should let Amy know. Discussion of the Promises Community Grant Request for Proposal that Michelle and Amy are working on.  Discussion of Front Porch Forum as a venue for advertising library events. Also, library programs are now listed on Facebook as events. Matt recommended board members check Interested or Going and Share to boost event coverage.  

7. Policies      The Guidelines for Library Behavior policy was reviewed as well as sample guidelines from other libraries. Policies are posted on the town bulletin board downstairs.Motion passed to table discussion and revisit the Guidelines for Library Behavior policy and Collection Development policy at the September meeting (Matt proposed, Richard second.) Board members are encouraged to look over this policy and come to the August meeting with comments.

Brief discussion of Collection Development Policy:
- Amy stressed keeping the general principles of the Collection Development Policy.
- Membership in Catamount Library System should possibly be added.
- We may want to add something re e-books and self-publishing?

Motion passed that Collection Development be added to the September agenda and that members should review this before the meeting. (Josie motioned, Sarah second.)

Amy mentioned board members can go to the libraries.vermont.gov website and search for policies to get more insight/information into developing policies as well.
Amy updated Board on lost materials retrieval procedure. Discussion on report from collection agency.
What does age mean? What does DO mean? Amy will get back to the board on this. Amy reported that dropping the agency would have a financial impact, unless we changed staff practice. The Board will invite staffer Tammy Gould to the September meeting.

8. Review of Feed Your Passion
Comments included:
- It was wonderful! Nice mix of presenters.
- Annette Spaulding (the scuba diver) was engaging and passionate.
- Next year we will try to place presenters better, drop the back of the second floor.
- Food should be all in one place.
- Maybe more presenters in the Flinn room.
- Amy mentioned that when Riverside students came to the library, they had everyone over in the large print section. Maybe next FYP, we could try having more attendees back by the large print?
- 5:30-7 was maybe a little long. Would an hour be long enough? 6-7? Or earlier?
- Discussion on having it in a less busy month. April? March? November?
- Next year maybe have Springfield On the Move or a Select person to talk about what's happening now in Springfield as well as having the Springfield Historical Society.
- Portsmouth does a Learn 50 things event. The idea for this is that in a short time frame, participants can do yoga, martial arts, learn to count to ten in Mandarin, etc. Maybe we could do something like this or incorporate it into FYP? If we did this, the bearded dragon owner could possibly teach care of an exotic pet.
- Discussion of Apple Fest and how FOSTL sells books there. If we decided to move Feed Your Passion to November, we could have a booth at Apple Fest and advertise it there.
- If we actually wanted to do Feed Your Passion this November, the August meeting could be around planning it. Or we could do it a year from November. Or in the spring.
- Amy will look for information on Portsmouth PL’s event.

9. Executive Session   N/A

10. Next meeting date and adjournment  

Motion passed to work on the book sale next Wednesday in place of a July meeting. We'll resume regular meetings in August. (Sandy motioned, Josie second.)

Next meeting: Tuesday, August 8th, 6:30pm.

Motion to adjourn passed (Sarah motioned, Matt second.) 8:05pm.




Friday, June 9, 2017

Director’s Report to FOSTL Wednesday, June 7, 2017

Updates on Library Staff
·         Good applicants for Adult Services Coordinator; decision by fall
·         Vermont Library Conference, May 18, Killington— visits to 3 libraries
·         Playaway tablet technology as empowering device; and raffle won!
·         Board development: Diversity Summit, NELA, Wednesday, July 26, Hadley MA
·         nelib.org/nela-2017-diversity-summit/ to register; attend with Amy?
·         “Libraries are for everyone; serving the needs of our most vulnerable community members” Loida Garcia-Febo, President-elect American Library Association
·         “Creating a culture of change: LACL builds equity from the ground up”
·         NELA Annual Conference, October 22 – 24, Burlington VT,  RECHARGE 2017

Building
·         Promise Community Grant for services to birth to 6 and parents is due; Library key site for partnering with other local services like Edgar May, SAPCC
·         “Trauma informed design” and furniture and private meeting space, possible
·         Staff rolling out nametag initiative
·         Capital Budget plans: slate roof, children’s ceiling

Programs
·         May11: VT PBS The Opiate Effect with panel discussion to follow
·         May 17: 3rd annual Feed Your Passion, 5 – 7pm, presenters everywhere
·         May 31: BGD movie connection, 13th with VINE; good turnout. More films?
·         Brown Girl Dreaming comes to an end; Great Hall party June 5
·         Backyard Composting, Thursday, June 8,  5:30 pm. 49 attended
·         Rain Gardens with Jan Lambert, in planning. Other topics?
·         Providing Health Care for All. Ted Cody, film & discussion. Thursday, June 15, 5 pm
·         Summer passport to Vermont Libraries, self-directed visits around the state
·         Adult SRP, July 5 – August 19. Weekly raffle (VAULT and CoOp), end of summer raffle (movie date); speakers Rebecca Polk, a Peace Corps volunteer, travel for a purpose, community heroes
·         Children’s SRP, same dates, Common, Police & Fire & school bus; lunch site to 8/25
·         Paul Ippolito and other performers, Summer Encore Theater
·         Building a Better World/ Community; architecture, spirit, community strengths

Trustee Update
·         Waiting for select board re: Barbara Ball appointment

FOSTL
·         Meeting June 7; next meeting July 5
·         Focus now completely on book sale July 14 – 15
·         Apron purchase, nodding to trustee tshirts

·         Sorting schedule: Mondays, 9 – 12 noon, Wednesdays, 4 - 7
TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, June 13, 2017
6:30 pm at the Library
  AGENDA

1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the May meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Policies:  Behavior Guidelines, lost material retrieval methods, Collection Development Policy. Behavior guidelines and policies online at springfieldtownlibrary.org under POLICIES

8.   Review of Feed Your Passion

9.   Executive session if needed


10.  Next meeting date and adjournment

Wednesday, May 10, 2017

Director’s Report to Trustees      Tuesday, May 9, 2017

Updates on the Library
·         Staffing changes: resignations, new hire Sue Morin
·         Staff list
·         Adult Services Coordinator, new opening May 8
·         Ad and job description (for information)
·         Capital Budget plans: slate roof, children’s ceiling, masonry
·         Lighting plans still under consideration
·         Staff professional development:  Michelle, 2 days of VELI STEM
·         Vermont Library Conference, May 18, Killington—all staff attending

FOSTL
·         Membership forms for anyone not in FOSTL
·         microfilm reader, computer, hub
·         blinds in children’s room
·         Book sale publicity in lobby, Facebook, online
  
Programs at the Springfield Town Library
·         AARP tax filings up 41% at the Library
·         Volunteer Appreciation day, 20 attended including Tom Yennerell
·         May11: VT PBS The Opiate Effect with panel discussion to follow
·         May 17: 3rd annual Feed Your Passion, 5 – 7pm, presenters everywhere
·         May 22-24: family story residence at Riverside MS with Natalie Kinsey Warnock, sponsored by the Ro Ratti fund, part of Brown Girl Dreaming (BGD)
·         Tentative: May 24: Moonlight Davis, Riverside and STL, Ro Ratti fund, BGD
·         May 31: BGD movie connection, 13th with VINE
·         Tentative: June 1: BGD town celebration of teen artists, VAULT/STL or Great Hall

·         June 8: Backyard Composting, 20+ registered

Town of Springfield
Library Board of Trustees
Tuesday, May 9, 2017

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Richard Cofrancesco, Sandra Richardson, Matthew Pincus, Amy Howlett (director), Herb Jamison, Sarah Druen, Barbara Ball (taking minutes).

Absent: Judith Edwards, who emailed her intention to resign.


2.   Additions/ subtractions to the Agenda
Letter from Judith Edwards announcing her resignation. Barbara Ball is willing to finish out Judy's term. Barbara said she will continue taking minutes for the meetings, without charge. Josie will write a letter to the Selectboard regarding Barbara’s appointment once Judith’s letter of resignation comes.

3.   Public comments
None.

4.   Review and approve minutes from the May meeting
Minutes from May were reviewed and approved as written. (Sandy moved, Sarah second.)

5.   FOSTL liaison report
FOSTL is moving forward with the book sale for July 14th and 15th. All are encouraged to bring clean, used books to donate. FOSTL has set some book sorting dates, starting in mid-May. They continue to keep fundraising on their agenda, with the decision to end the holiday raffle. They haven't yet decided what will replace it. Amy will tell Warren that trustees would like to help sort books. We can set a date in June to do this.

6.   Director’s report
Amy relayed information on the 2 resignations.
Sue Ellen Morin is a new hire. She will work additional hours through the summer. Michelle Stinson and Amy will cover programming until someone is hired for that position. The board discussed library staff and their roles; they requested staff wear nametags routinely.

7.   Feed Your Passion planning
Exhibitors are encouraged to set up at 4 or 4:30. 3pm is the earliest. Board members should arrive by 4pm.
Discussion that food should be centrally located on the first floor to reduce trash and mess.
Garbage cans – Amy and Josie will bring in extra garbage cans.
Amy will remove the sale books and the Keurig for the event.
Trustees need to get cups, plates, toothpicks and punch.
We will see if Dollar General and/or Family Dollar would donate paper plates, cups, etc. Sarah will check on Family Dollar for a donation. Sandy will contact Dollar General. Sandy will email trustees regarding what needs to be purchased.
  
Changes to the Map:
BRAT is listed twice. 16 should be BRAT.17 can be the Art Gym (Mona Frye.)
Spinning should move to 15.Three exhibitors/restaurants were missed on the original map: Riverside Restaurant, Sub-Way, and Art Gym.Wendi Germain - correct name spelling. All food should move to the first floor. Garbage cans will be located by the front door, at the beginning of the stacks on the first floor, and maybe by the bathrooms. Sausages should move to table 11 with Calvin Coolidge.
Amy will scan and send around the final Feed Your Passion map. All trustees will make sure their contacts are on the map.

8. FY2017 Trustee Expenditures Discussion
The trustees have $750 in their budget. Some has been spent on the clerk. The remainder should be spent by the end of the fiscal year. The board agreed to use funds for program supplies for Feed Your Passion and for the Library t-shirts worn only at library functions. Josie moved that trustee funds should cover the costs associated with Feed Your Passion including paper supplies, beverages and t-shirts. Sarah seconded the motion which passed.

9.   Executive session if needed  N/A

10.  Next meeting date and adjournment
Matthew moved to adjourn the meeting at 8:03pm. Sarah seconded the motion which passed.
Next meeting: Tuesday, June 13th, 6:30PM.

Tuesday, May 2, 2017

TOWN OF SPRINGFIELD
LIBRARY BOARD OF TRUSTEES
Tuesday, May 9, 2017
6:30 pm at the Library

  AGENDA


1.   Call to order

2.   Additions/ subtractions to the Agenda

3.   Public comments

4.   Review and approve minutes from the April meeting

5.   FOSTL liaison report

6.   Director’s report

7.   Feed Your Passion planning

8.    Discuss FY2017 trustee expenditures (temp pay, training, copy, postage)

9.   Executive session if needed


10.  Next meeting date and adjournment

Wednesday, April 12, 2017

Town of Springfield
Library Board of Trustees
Tuesday, April 11, 2017

1. The meeting was called to order at 6:32PM.
Present: Josephine Hingston, Richard Cofrancesco, Matthew Pincus, Judith Edwards(via phone), Sandra Richardson, Amy Howlett (director), Herb Jamison, Sarah Druen, Barbara Ball (taking minutes).



2.   Additions/ subtractions to the Agenda: none.

3.   Public comments: none.

4.   Review and approve minutes from the March meeting
Judy would like a revision of the Feed Your Passion discussion. It inaccurately said she had written 2 books. She has written 15. A motion was made to change the number of history books that she has written to 15. With this change, minutes are approved. (Judy motioned, Sarah seconded.)

5.   FOSTL liaison report
Amy and Sarah reported that the FOSTL annual meeting was a big success with over 50 people in attendance.

6.   Director’s report
The town of Springfield is experiencing a temporary spending freeze, with essential purchases only.

Group reviewed “Guidelines for Library Behavior.” Trustees wondered about the prohibition on
  • Groups of no more than 3 people, considering informal study groups, mothers and their children. Amy said if the point is unruly or noisy behavior, staff address that issue.
  • No Eating or Drinking except in designated areas: this policy is not enforced. Discussion of foods in the library and allergies, especially peanut allergies. Youth services is careful not to offer any peanuts.
  • Proper Attire: too vague. Can this be more accurately stated?
  • No Unsupervised Young Children : Amy will report on the age for unattended children.

Follow-up and General Guidelines Discussion
Amy will look at other library behavior guidelines for suggestions. Trustees are encouraged to research and review. We should keep the format, beginning with positive purposes. Should a revision depart from passive voice? Schedule further discussion at a later board meeting.

Discussion on the use of a collection agency. The process is that, once a book is overdue, the patron receives an email. This would be followed up in months 2 and 3 with written letters. After month 3, the debt would be turned over to a collection agency and a fee of $10 is applied to the patron's record. Discussion that staff at the front desk are able to override all charges, however they are asked not to override the $10 fee.

Discussion on the complicated issue of not wanting to wreck someone's credit score balanced with the library having a responsibility to the tax payers who are financing library material purchases.

The group asked Amy to report at the June meeting on the economic impact of the agency, of writing off losses and on overall referrals and success rate.

7.   Policy review: collection development: postponed until the June meeting.

8.   Feed Your Passion planning
Matt – doesn't have time to contact 56 Main St and Sub-Way. Sarah will take this over. Matt will get the advertisement onto SAPA TV.

Sarah
will contact 56 Main and Sub-Way.
- The Garden Club is confirmed. By May, they'll have a new president, but Deanna will be here presenting. She'll bring info and applications.
- The movie theater said that it was contractually impossible for them to do anything. They're only allowed to play certain movies at certain times.
- Christian Craig will be here with the Smoothie Bike. He's requested a different location in the library from last year.
- Sarah has been calling back and forth with Mona Frye, but they haven't connected yet. It seems hopeful that she'll do something. A question was raised on if she could she do something on the sidewalk out front if the weather is nice?
- Zinny will bring her dragon.
- Kirsten didn't think Eva would like to do cakes.
- Herb, Josie and Sarah contacted Black River Produce and the Hartness House. Black River Produce will donate delicious sausages!
Hartness House will cook them!
WCFR – Sarah has outreached to the director with no response yet.

Sandy
– Wendi Germain is excited to participate.
- Sandy tried to contact Clever Cow Designs but hasn't heard back. She will try to contact them again tomorrow.
- Has been trying to connect with Riverside Restaurant. She's going there for breakfast this week and hopes to connect then.

Josie
– Dark Mountain Games will be here.
- She hasn't heard back yet from the Steampunk Festival folks.
- Trout River can't be here. No alcohol per the town manager. Although maybe the owner, Kelen Beardsley, could come and just talk about brewing?
- Hasn't talked to Shanghai Gardens yet because the owner went to Taiwan, however hopes to connect with her soon.
- Josie re-wrote the press release and will email it to Amy.

Rich
– Hasn't had luck reaching the scuba diver yet.
- He's working on contacting Eliot Thompson re the film.
- Diane will present on the History of Calvin Coolidge.
- Dennis Rydjeski and the Sierra Club will be here.
- Still needs to contact 371 but is hopeful they will do one large party pizza, cut into smaller pieces.
- Rich got no response from John Sinclair. It seems he's not interested in presenting again.

Amy
- Steve Matush feels the band will be there. (Although Barbara Matush thought there might be a conflict?)
- Amy will write to Rick Hunter to see if Stellafane can be here.
- The knitting group is excited to be here and to do something with the kids as well.

Judy
– Sherri's and the Co-op are happy to donate.
- Judy still needs to contact the Heritage Wildlife Festival and Herrick's Cove presenters.

Additional Follow-up/Comments:
Matt mentioned that he got an email that the library is doing Stop Motion next Friday. Could we have them come to Feed Your Passion? Amy will check with SAPA TV.

The Police Department will need to be contacted at least 10 days in advance to put the event on their light board.

Was there info sent to parents last year? Could we get Feed Your Passion onto the schools' announcements? Michelle would be a good contact for that.

9.   Executive session if needed: none.

10.  Next meeting date and adjournment
Meeting adjourned at 8:05pm. (Sandy motioned, Sarah seconded.)
Next meeting: Tuesday, May 9th, 6:30PM.