Notices, agendas, and minutes of the Springfield Town Library are posted here in accordance with Vermont's Open Meeting Law. Meetings are open to the public. Every session includes time for public comment. The Trustees meet on the second Tuesday of each month at 6:30pm, on the second floor of the Springfield Town Library, at 43 Main Street in Springfield, Vermont.

For more information, call the Library at (802)885-3108 or e-mail

Thursday, October 6, 2016

Tuesday, October 11, 2016
6:30 pm


      1.      Call to order
2.      Additions/ subtractions to the Agenda
3.      Public Comments
4.      Review and approve minutes from the September meeting
5.      Old Business                                                                                               
6.      FOSTL Liaison Report
7.      Director’s Report
8.      Policy:
·         new town volunteer form,
·         new confidentiality signature (2014 policy)
·         library holiday decorations

                  9.      New Business:
·         review library budget
·         cafĂ© discussion
·         Children’s Library furniture

                   10.  Executive session if needed

                   11.  Next Meeting Date and Adjournment

Note: trustees planning to attend by phone, please make arrangements ahead. We will use a good conference phone at this meeting.

Monday, September 19, 2016

Springfield Town Library
Board of Trustees
Springfield, VT
                                         DRAFT Meeting Minutes: September 13, 2016

In attendance:  Pat Magrosky, president; Richard Cofrancesco, Sandy Richardson, Josey Hingston,  Amy Howlett (director), Oliver Owen (minutes). Online attendance: Judith Edwards, Kirsten Burlingame, Matthew Pincus.   Public present: Seth and Monica Lauritsen

1.      Pat Magrosky called the meeting to order at 6:37 PM.

2.      Public Comments: Seth Lauritsen described his proposal for a wizarding weekend to be held in part at the Library, Friday, October 28.  Josey Hingston moved to formally support Wizarding Weekend and to attract as many children as possible to the event.  Pat Magrosky seconded the motion, which passed unanimously.  Seth can be reached by email at grocery”at”

3.      Minutes of September 13, 2016:  Sandy Richardson moved to accept the minutes.  Richard Cofrancesco seconded the motion , Judith Edwards abstained, and the motion passed.

4.      Old Business:  Pat Magrosky reported that with the combination of strong volunteer turnout and brisk book sales, the Armory book sale was a huge success.  A follow-up book sale by donation will take place on October 8, from 9 to 12 PM, the same weekend as Apple Fest.

5.      FOSTL:  Amy Howlett announced that FOSTL will host an open house Friday, December 9 at 5:30.  Pat Magrosky will attend the FOSTL meeting, October 5, at 6:30 in the Library.

6.      Director’s Report:  Amy Howlett described the boiler project with HB Plumbing and Heating, beginning September 19.  Library staff moved staff furniture.  The project will last 2 weeks, with minimal impact on the public. Plans for a phased insulation project are in the works.  The Fire Marshall walked through the building and staff are carrying out safety recommendations.
Staff and FOSTL are working on a cafe, with furniture, a Keurig, and planning policies to benefit patrons with allergies. 
The Endurance: Shackleton’s Legendary Antarctic Expedition is a Springfield reading event.  Peter Labelle will speak at 6:30, October 6 on  Antarctica and South Georgia – 100 years after Shackleton.
The Flynn Room has a display on Emergency Preparedness. The Library celebrates Banned Books Week, September 25 – October 1 with selfies and the books to stand up for.  The Library continues to seek displays, with SOVERA in Chester planned for October. Matt Pincus recommended using a variety of social media and traditional displays to promote.
Staff and volunteer updates: Michele Stinson is the new Youth Services Librarian. Nick Dominick is the new Materials Handler. Bill Mattoon of FOSTL is evaluating book sale items and listing them online for collector purchase.
Education: the Vermont Library Trustee and Friends Conference is in Stowe, Saturday, November 12. Keynote Rebecca Smith Aldrich is excellent. Amy will explore a van rental for the trip. Amy is going to the New England Library Association Conference in Danvers, October 16-18 as a Conference Committee member and presenter. 
The Library plans to work with the Vermont Community Foundation on planned giving.  The board of trustees discussed whether to pursue the 501(c)3 IRS status.  Amy encouraged more conversation on this topic.    

7.      New Business:  Amy will provide a budget report update for next meeting.  

8.      Next regular meeting: October 11, 2016, 6:30, second floor of the Library.

9.      Josey moved to adjourn the meeting.  Richard Cofrancesco seconded the motion and the meeting adjourned.
Respectfully Submitted,

Oliver Owen

Thursday, September 8, 2016

Tuesday, September 13, 2016
6:30 pm


1.   Call to order
2.   Additions/ subtractions to the Agenda
3.   Public Comments
4.   Review and approve minutes from the June 14 meeting
5.   Old Business        
6.   FOSTL Liaison Report
7.   Director’s Report
8.   New Business:
9.   Executive session if needed
10. Next Meeting Date and Adjournment

Note: at least one trustee is planning to attend by phone. The director will review the Open Meeting Law which allows one or more members of the public body to attend and “fully participate” without being in the building.  Phone attendees will identify themselves when the meeting starts and let us know that they can hear and be heard during the meeting. We will have a roll call for any votes. The physical location of the meeting will be the second floor of the Library, as usual.

Monday, June 20, 2016

 Springfield Town Library
Board of Trustees
Springfield, VT
DRAFT Meeting Minutes: June 14, 2016

In attendance:  Pat Magrosky, president; Kirsten Burlingame, Matthew Pincus, Sandy Richardson, Josey Hingston, Richard Cofrancesco, Amy Howlett (director), Oliver Owen (minutes). Char Osterlund attended for the Friends.

1.      Pat Magrosky called the meeting to order at 6:33 PM.

2.      Pat added discussion of August meeting and setting a date to sort books with FOSTL.

3.      Public Comments: no public present. Board discussed positive response to Feed Your Passion night and last month’s meeting.

4.      Minutes of May 10, 2016:  Sandy Richardson moved to accept the May 10 minutes as presented. Kerstin Burlingame seconded the motion, which passed unanimously.

5.      Old Business:  Josey Hingston moved that the board not meet in August.  Matthew Pincus seconded the motion, which passed unanimously. Later the board agreed not to meet in July.  A rich discussion of Feed Your Passion Event included moving the date back to mid May and starting the event at 5:30. The police sign, posters sent home from schools, and Matt’s SAPA TV ad worked well. Improvements for 2017: more wastebaskets, nametags for trustees, reaching out to presenters sooner, advertising earlier, a display in the Flinn Room ahead. The board could offer t-shirts, a Geek bar, and Exit Ticket to allow nominations for presenters. Attendees would stop at the Geek bar for internet and library research on their passions. FOSTL might collaborate on a 50/50 raffle or gift basket from vendors. Should Makers present or have a separate night?  

6.      Sandy Richardson, FOSTL Liaison, reported on Pat Hayden’s bequest. After discussion with the town manager and the finance director, small gifts will be handled by FOSTL. Sorting at the Armory is in full swing, Mondays from 9 – 12 and Thursdays from 1- 4. The board picked July 7, 3:30 – 5:30 to sort with the Friends.

7.      Amy Howlett reported that the Library is now advertising for a Youth Services Librarian. She reviewed upcoming programs, announcing that the Library will host Vermont Reads Shackleton this fall. Work is progressing on the insulation project and awarding the engineering design for the boiler. Staff  are using Catamount reports to evaluate the collection, and continuing to plan a new layout.  

8.      New Business: trustees signed notes for presenters and the police department.  

9.      Next regular meeting: September 13, 2016, 6:30, second floor of the Library.

10.  Josey moved to adjourn the meeting. Pat seconded the motion and the meeting adjourned.

Respectfully Submitted,
Oliver Owen